Electric Vehicle Administration Executive

3 weeks ago


Dubai, United Arab Emirates Al-Futtaim Full time

Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United A”rab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group’s entrepreneurship and relentless customer focus enables the organisation to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.

By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day.

**Overview of the role**:

- The primary focus of the role will be to support the Managing Director, arrange meetings, managing diaries, travel arrangement and accommodation (Business Trips), process approvals. arrange visits, events/conference, responsible for office functions, develop office procedures, organizing and coordinating office operations in order to ensure organizational effectiveness and efficiency.

**What you will do**:

- Responsible for petty cash fund management, manage procurement and payables.
- Filing and maintaining office records, maintain office equipment, telephone systems.
- Daily support in office operations, facilities and HSSE.
- Managing and reporting on administration cost savings initiatives.
- Provide all departments with sufficient cash to cover minor expenses and ensure intact receipts and detailed reports are forwarded to Finance in compliance within the guidelines.

**Required Skills to be successful**:
1. Managing internal and external stakeholders.
2. Strong coordination and organisation skills.
3. Good communication and presentation skills.
4. Managing all administration related activities.

**About the Team**:

- Reporting to the Managing Director Electric Vehicles and will work closely with internal and external stakeholders.

**What equips you for the role**:

- Bachelor's Degree in Administration or Management.
- 5 years’ experience in Administrative Management.
- Proficient in Microsoft Office packages.
- Proficient in SAP.
- Project management experience.
- Managing and generating reports.
- Presentation skills.



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