Event and Venue Coordinator

3 weeks ago


Sharjah, United Arab Emirates Reges Events Full time

As a Financial Officer at Reges Events, you will play a critical role in managing the financial aspects of events, ensuring fiscal responsibility, accuracy, and compliance. Your responsibilities will encompass budgeting, financial analysis, vendor payments, record-keeping, and financial reporting. Your attention to detail, financial acumen, and adherence to best practices will contribute to the financial success of our events.

**Responsibilities**:
**Budget Development and Management**:

- Collaborate with the Event and Venue Coordinator to create event budgets, taking into account all related expenses and revenue projections.
- Monitor and manage event expenses to ensure adherence to budgetary constraints.
- Provide financial guidance to event teams on cost-saving opportunities.

**Financial Records and Documentation**:

- Maintain accurate financial records, including invoices, receipts, and expense reports.
- Ensure all financial transactions related to events are properly documented and organized.

**Financial Reporting**:

- Prepare financial reports for events, including profit and loss statements, budget vs. actual analysis, and financial forecasts.
- Communicate financial performance to event stakeholders and management.

**Vendor Payments and Invoices**:

- Review and process vendor invoices and payments in a timely manner.
- Verify the accuracy and validity of invoices before approval.
- Negotiate favorable payment terms with vendors when possible.
- **Cost-Benefit Analysis**:

- Conduct cost-benefit analysis for event-related expenses and investments.
- Identify areas for potential cost reduction or efficiency improvement.

**Cash Flow Management**:

- Monitor cash flow related to events to ensure adequate funds are available for expenses.
- Initiate fund transfers and payments as needed to meet financial obligations.

**Financial Compliance**:

- Ensure compliance with financial regulations, tax requirements, and internal financial policies.
- Collaborate with accounting and legal teams to address compliance issues.

**Financial Forecasting**:

- Develop financial forecasts for events based on historical data and market trends.
- Assist in financial planning and resource allocation for future events.

**Financial Audits**:

- Prepare financial documentation and reports for internal and external audits as required.

**Requirements**:

- Proven experience in financial management or accounting, with a minimum of 5 years in a similar role.
- Strong analytical and budgeting skills.
- Attention to detail and accuracy in financial reporting and analysis.
- Knowledge of event cost structures and financial best practices.
- Proficiency in financial software and tools, including Excel or financial management systems.
- Effective communication skills, including the ability to present financial data to non-financial stakeholders.
- Bachelor's degree in finance, accounting, or a related field is preferred.
- Familiarity with the event industry or related industries is advantageous.
- Understanding of local financial regulations and tax codes in Dubai.

**Salary**: AED3,000.00 - AED6,000.00 per month

Application Question(s):

- Do you Have Your own Car?

**Experience**:

- . Event and Venue Coordinating: 3 years (required)

**Language**:

- English (required)

License/Certification:

- UAE Driver licensee (required)

Ability to Commute:

- Sharjah (required)

Ability to Relocate:

- Sharjah: Relocate before starting work (preferred)

Willingness to travel:

- 50% (required)



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