Executive Assistant to CEO

3 weeks ago


Dubai, United Arab Emirates 2DOT4 Diamonds Full time

WE ARE HIRING

Be a part of a unique and incredible opportunity by joining our rapidly growing team

2DOT4 is a newly established company within UAE and truly one of a kind, paving the way for the next generation of Diamonds to be curated within the UAE. With state-of-the-art technology and preceding the way to a more ethical and sustainable future within the GCC region, the potential growth for this company is beyond measure

**WHAT WE ARE LOOKING FOR**

We need a Bi-Lingual Executive Assistant (English & Russian speaker) who has experience working with C-level executives, who will organize and report to the Co-CEO with a multi-functional overview. You will provide high-level administrative support to the executive, ensuring effective coordination and organisation of their daily activities. This role involves managing schedules, facilitating communication, and handling various tasks to enhance the executive's productivity and efficiency. You should be highly organized with an ability to analyze priorities and optimize performance by streamlining the Co-CEO’s processes. In collaboration with other departments, you will be responsible for preparing and receiving some shipments for the company’s activities within 2DOT4.
- Primarily work with the CO-CEO in scheduling an extremely busy calendar, requiring absolute precision around running projects
- Communication is essential as you will act as a primary point of contact between the executives and internal/external stakeholders
- Organise and maintain files, records and confidential information
- Conduct research and compile data to prepare reports or presentations
- Prioritise and manage multiple tasks simultaneously, ensuring deadlines are met
- Coordinate projects and initiatives on behalf of the executive
- Prepare meeting agendas, attend meetings and take accurate minutes
- Distribute meeting materials and follow up on action items
- Oversee day-to-day office operations, including managing supplies and equipment
- Handle incoming calls, messages and inquiries on behalf of the executive
- Arrange and coordinate domestic and international travel logistics
- Prepare travel itineraries and handle related expenses.
- Coordinate with Clearance Agencies for incoming or outgoing shipments
- Oversee Shipments for the Co-CEO and related departments
- Maintain a high level of confidentiality in handling sensitive information
- Willing to take risks, fail, and learn from mistakes

**WHO YOU ARE**

A highly motivated and organized Individual with a genuine interest in the understanding of C-Level anticipated demands. To understand our business requirements with determination in achieving goals. Your ability to maintain professional integrity in the workplace has a powerful impact on your productivity, performance and reputation. The way we work together determines the way we succeed so you need to have excellent self-leadership skills you see what needs to be done, and you/ team members get it done. A valuable positive attitude along with an excellent ability to adapt and work in an international environment and setting. You are a highly motivated, driven and detail-oriented person, willing to make a difference.

**We would also love to see that you have/are**:

- Bachelor's degree or equivalent experience preferred.
- Proven experience as an Executive Assistant or in a similar role working with C-level executives
- Strong Organisational and time management skills with crucial attention to details
- Excellent Verbal and written communication skills
- Experience of working within a startup environment preferred but not essential
- Highly driven and self-motivator
- Proficient in using ERP systems such as Odoo
- Strong on Microsoft Excel
- Comfortable with fast-paced environment continually adapting to changing requirements, schedules and priorities
- Excellent verbal and written communication skills in English. Russian and other language skills will be considered an advantage
- Ability to work under pressure with a high volume of workload without losing quality within your overall performance
- Valid UAE Driving license and able to commute

**What we are offering**
- A dynamic and collaborative work environment.
- Opportunities for professional growth and development.
- Competitive compensation and benefits package.
- 2DOT4 Diamonds is an equal-opportunity employer.

**Job Types**: Full-time, Permanent

**Salary**: AED10,000.00 - AED15,000.00 per month

Application Deadline: 09/03/2024



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