Real Estate Secretary

2 weeks ago


Dubai, United Arab Emirates Alamera Real Estate Full time

**Job Title: Real Estate Secretary**
**Location**: Dubai, UAE
**Industry**: Real Estate
**Experience**: Minimum 2 years of prior experience in the UAE real estate industry

**Job Overview**:
**Key Responsibilities**:

- **Administrative Support**: Provide high-level administrative assistance to the CEO and real estate team, ensuring smooth daily operations.
- **Platform Management**: Manage and update property listings on leading UAE real estate platforms (Dubizzle, Bayut, Property Finder). Ensure all listings are accurate, timely, and optimized for maximum visibility.
- **Document Preparation**: Draft and review real estate contracts, agreements, and other necessary paperwork, ensuring accuracy and compliance with UAE real estate laws and regulations.
- **Scheduling & Coordination**: Organize appointments, property viewings, meetings, and events for the CEO and the real estate team. Ensure the calendar is efficiently managed and all logistics are in place.
- **Data Entry & Reporting**: Assist with data entry, maintain accurate property records, and prepare regular reports for the CEO and senior management regarding listings, sales, and client interactions.
- **Project Support**: Assist with ongoing real estate projects, including market research, client follow-ups, and coordination of property inspections.
- **Office Administration**: Support general office tasks, such as filing, organizing documents, maintaining office supplies, and assisting with day-to-day operations.
- **Market Research & Competitor Analysis**: Help monitor market trends and competitor listings on platforms like Dubizzle, Bayut, and Property Finder to provide insights to the real estate team.
- **Customer Service**: Provide excellent customer service to clients, addressing inquiries, concerns, and feedback in a professional and efficient manner.

**Required Skills and Qualifications**:

- **Experience**: Minimum 2 years of experience as a secretary or administrative assistant in the UAE real estate industry.
- **Platform Knowledge**: Familiarity with property listing management on major UAE platforms such as Dubizzle, Bayut, and Property Finder.
- **Technical Skills**: Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Experience with CRM software and real estate management tools is a plus.
- **Communication**: Excellent written and verbal communication skills in both **English** and **Arabic** (preferred). Ability to communicate effectively with clients, team members, and senior management.
- **Organizational Skills**: Strong attention to detail, exceptional organizational skills, and the ability to prioritize tasks and meet deadlines in a fast-paced environment.
- **Confidentiality & Professionalism**: Ability to handle sensitive information with discretion and maintain a high level of professionalism at all times.
- **Knowledge of Real Estate Regulations**: Understanding of UAE real estate laws and regulations is highly desirable.
- **Multitasking**: Ability to manage multiple tasks simultaneously, from client interactions to administrative support for the CEO.

**Preferred Qualifications**:

- **Education**: Bachelor's degree or equivalent experience in administration, business, or real estate.
- **Experience with Real Estate Databases**: Familiarity with CRM systems, MLS platforms, or property management software is a plus.
- **Client-Facing Skills**: Previous experience in customer service or client relations within the real estate sector is advantageous.

**What We Offer**:

- Competitive salary and benefits package.
- Opportunities for career development and growth in the UAE real estate market.
- A dynamic, fast-paced work environment with exposure to high-profile real estate projects.
- Supportive team and CEO to foster professional development.

Application Deadline: 15/11/2024



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