Accounts Receivable Officer

3 weeks ago


Abu Dhabi, United Arab Emirates Star Services LLC Full time

**Working hours**:

- 9 hours/ day, 5 days a week (Monday to Friday) 9AM to 5PM

**Organizational Entity**:

- Function: Accounts Receivable Officer
- Department: Finance
- Reports to: Accounts Receivable Manager / Finance Director

**Overall Role Purpose**:
The key objectives are to keep (i) the due amount as low as possible and (ii) all accounts as clean as possible. The AR Officer is incentivized to reach these goals through a variable pay scheme.

**Main Tasks and Responsibilities**:

- To collect client payments, from generating and sending of invoices to the receipt of a client’s payment and the management of overdue payments and debt. This process also includes the handling of credit notes.
- To be responsible for specific client receivables. Each Accounts Receivable Officer is linked to an Account Manager who looks after the same accounts from a commercial/growth perspective.
- To motivate clients to pay invoices on time: Provide personal incentives through Meetings (big clients), Telephone calls and E-mail.

Provide financial incentives (e.g. Waive Late Payment Charges)
- To follow up with the clients where payments are not received in time i.e. overdue position and discuss the same with respective internal committees or teams on a regular basis to resolve the overdue position.
- To educate the clients for Definition of Defaults and the impact of the same it will have on Co.capital and profitability requirements.
- To investigate and resolve all invoice related queries from clients (with help from the responsible person in the organization).
- To match incoming payments to outstanding invoices and reconcile manual statement with Exact statement.
- To analyse aging of invoices of each client to determine priorities.
- To undertake the periodic invoicing activities of the company (Standard, Pass-on, Used car etc.)
- To prepare manual invoice for clients wherever required,
- To create cost centres for various clients in NOLS to reflect on SOA.
- To update the LPO per object or per department in NOLS to reflect on SOA.
- To create contract set-up for each client and updating client DNA as per MA & Contract insert as per check list.
- To prepare driver invoices for various clients from receipt of invoice from supplier till the approval in Metastorm etc.

**Functional Skills**:
To be a quick learner is more important than relevant experience. High energy level, proactive orientation and ability to get things done in time.

Proficient

Desired

**Work Knowledge**

Savvy computer user is an added advantage. The organization has unique accounting package and leasing system. Savvy-ness is more important than having worked with any system in particular. Excel skills are an advantage.

Advanced

Desired

**Committed & Tenacious**

High degree of commitment is required to be a successful AR Officer. Diligent follow up is key success factor for collections.

Proficient

Required

**Accounts Management**

Checking the statement of accounts and making sure everything is in place.

Proficient

Desired

**Relationship Management**

Building good relationships with the employees and the clients resulting in getting good long-term relationship

Advanced

Desired

**MS Office Skills**

Good knowledge with respect to job requirements to complete basic tasks.

Advanced

Required

**Accuracy & Attention to detail**

Only with high attention to detail can customer be persuaded to pay.

Proficient

Desired

**Professionalism**

Defined as "the conduct, aims, or qualities that characterize or mark a profession or a professional person"; and it defines a profession as "a calling requiring specialized knowledge and often long and intensive academic preparation."

Proficient

Desired

**Multitasking**

Works well under pressure and enjoys working to deadlines.

Advanced

Required

**Communications Skills**

Fluent in English and Arabic

Advanced

Desired

**Interpersonal skills/ good communication skills**

Ability to earn the trust and respect of the clients.

Advanced

Desired

**Building Good Networks**

Capable of quickly developing positive rapport with operating staff, the management team, the Board of Directors, external professionals and customers

Advanced

Desired

**Legend for Levels**:
**Job Types**: Full-time, Contract
Contract length: 24 months

Ability to commute/relocate:

- Abu Dhabi: Reliably commute or planning to relocate before starting work (required)

**Language**:

- Arabic (required)



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