Human Resources Coordinator
2 weeks ago
**Job Number** 22201341
**Job Category** Human Resources
**Location** JW Marriott Marquis Hotel Dubai, Sheikh Zayed Road Business Bay, Dubai, United Arab Emirates, United Arab Emirates VIEW ON MAP
**Schedule** Full-Time
**Located Remotely?** N
**Relocation?** N
**Position Type** Non-Management
**JOB SUMMARY***
To assist the Human Resources Manager and the DHR in maintaining positive internal and external relationships with both Associates and Managers. Provide a consistent high standard of administration and non-administration support to the Human Resources Department to support achievement of the business goals and strategies
The Human Resources Coordinator is responsible for administrative support to the Talent Acquisition (TA) and Learning and Development (L&D) efforts of the JW Marriott Marquis Dubai. He/she executes the hotel’s Talent Development strategy by planning Company and hotel training programmes and the recruiting of non-management roles in the hotel, as well as administration duties relating to the smooth functioning of the department. As the individual develops, there might be opportunity to become involved with TD metrics, interviewing and classroom facilitation.
Helps drive company values and philosophy and ensures all TA and L&D activities are operating in the hotel and aligned with Company vison and standards. Assists with the training, task-lists and development of the Talent Development Generalists and Coordinators. Ensures compliance with applicable regulations and Standard Operating Procedures.
**SCOPE / BUSINESS CONTEXT**
- A Full Time position based at JW Marriott Marquis Dubai.
- Number of Direct Reports - 0
- Titles of Direct Reports - n/a
**CANDIDATE PROFILE**
**Experience**:
- Experience in an administrative environment or HR office.
- Hospitality/hotel experience desirable
**Skills and Knowledge**
- Strong Communication skills (verbal, listening, writing)
- Good public speaking skills
- Fluency in written and spoken English
- Innovative
- Pro-active and reliable
- Time Management
- Multi-tasking skills
- Computer skills (MS Office, social media tools)
**Education or Certification**
- High school diploma or GED; 2 years’ experience in the human resources or related professional area.
**SPECIFIC DUTIES**
- The following are specific responsibilities and contributions critical to the successful performance of the position:_
**Associate Relations**
- Assists with regular communication of all Associate Benefits on properties.
- Assists with the administration of any employment relations issue (for example Employment Tribunal preparation).
- Provides a sounding board for associates who may need to discuss personal issues, and maintains confidentiality at all times.
- Assists with the organization of any associate events.
- Ensures that all leavers complete an exit interview and that details are complied to assist the hotel retention strategy.
**Human Resources - Department Focus**
- Assists with any process administration and the collation of data for relevant reports.
- Assists, where necessary, with PeopleSoft data maintenance and tracking.
- Support with the administration of any payroll of HR information though Oracle (or relevant system)
**Needs to be extremely efficient and professionally skilled in**:
- Filing and forward tracing a variety of documents, appointments etc..
- Updating and distributing relevant information databases as required
- Processing incoming mail.
- Maintaining office supplies for the HR department.
- Taking meeting minutes as requested.
- Attending investigatory meetings and provides an administration support to HODs by taking minutes.
- Budget control: raises purchase orders, log budget transactions, process department invoices, report monthly.
- Updating data on the celebratory dates/Key Management Data/Contact list etc.
- Maintaining, collating and distributing all relevant activity reports.
- Responding to various requests for help and information.
- Communicating with property associates to provide information and resolving challenges on behalf of those she/he reports to.
**Talent Acquisition**
- Manages the full life cycle of the recruitment and selection process for the property ensuring the Global Recruitment System (GRS) is fully leveraged to source, identify, screen, interview and select diverse high caliber talent. Specifically relates to non-management recruiting.
- Uses creative and non-traditional talent sourcing strategies and best practices to identify top talent, while ensuring compliance with internal recruiting systems.
- Supports the operation of recruiting events to help establish staff for hotel(s).
- Coordinates the onboarding process for all new hires and task force, liaising with HR Operations and the Government Relations / Protocol departments to ensure flight tickets, housing and visa are arranged in good time and in line with budget/forecasting controls.
- Works with hiring managers on open non-manage
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