Finance Executive Administrator
7 days ago
**Job Number** 22127264
**Job Category** Finance & Accounting
**Location** JW Marriott Marquis Hotel Dubai, Sheikh Zayed Road, Dubai, United Arab Emirates, United Arab Emirates VIEW ON MAP
**Schedule** Full-Time
**Located Remotely?** N
**Relocation?** N
**Position Type** Non-Management
***
To perform all the administrative needs for the accounting department under the direct supervision of the Director of Finance. Also helping the accounting employees with prior authorization from DOF.
**SCOPE / BUSINESS CONTEXT**
- A Full Time position based at JW Marriott Marquis Dubai.
- Number of Direct Reports - 0
- Titles of Direct Reports - Finance Admin Clerk
**CANDIDATE PROFILE**
**Experience**:
- **College graduate**
**Skills and Knowledge**
- Leadership skills
- English language
- Training and willing to help continue the success of the property
**Education or Certification**
- **N/A**
**SPECIFIC DUTIES**
- The following are specific responsibilities and contributions critical to the successful performance of the position:_
- Make appropriate visits to government offices / vendors for deposit or clearance of contract.
- Maintain records of monthly DEWA (Dubai Electricity Water Authority), payments for all Tenancy Contracts, Hotels & Housing.
- Maintain records of monthly company mobile bills (Etisalat) and payments with pro-active follow-up with users.
- Preparing Monthly power point presentation (Financial Result
- Hotel P&L, Forecast & Budget)
- Facilitate, review and approve tenancy contract.
- Coordinate with Accounts Payable for tenancy contract payments/ cheques release.
- Assign the Finance Admin Clerk to attend housing final inspection, payment release and retrieval of signed tenancy contract.
- Preparation of Rent Refund calculation.
- Cashier witness duty when requested.
- Ensuring Finance Attendance is manually update in Oasys System
- Accepting all the cheques, log them into the spread sheet and submit to Accounts Receivable
- Follow all company policies and procedures
- Service contract & Concession contract - Dealing with all required Marriott insurance related & admin process of the contracts.
- Tracing Report - make sure to notify the department head and vendor for renewal/ termination of the contract
- Tenancy Contract - Administrating New Contract/ Renewal & Termination (checking all the required documents for DEWA (Dubai Electricity Water Authority) & Ejari Government process, deal with the PRO if all documents are correct).
- Tracing Report
- makes sure to notify the associates and Landlord for renewal/ termination of the contract.
- Coordinating with Broker/ Landlord for getting the Housing Security Deposit & Housing Clearance
- Ensuring to collect the security deposit for DEWA and EMPOWER and close the account.
- Insurance (Hotel, Service & Concession) - make sure to notify vendor for renewed insurance and update the insurance file.
- License
- makes sure to notify the PRO for renewed license and update file.
- Representing the Hotel in DEWA and Etisalat, to create our corporate account for both entities, taking care of all the issues related.
- Any other duties/tasks assigned by the Director of Finance.
**Safety and Security**
- Report work related accidents, or other injuries immediately upon occurrence to manager/supervisor.
- Follow company and department safety and security policies and procedures to ensure a clean, safe, and secure environment.
- Notify Loss Prevention/Security of any guest reports of theft.
**Policies and Procedures**
- Follow company, hotel and department policies and procedures.
- Follows Marriott International Hotels Limited Regional Office policies and procedures
- Protect the privacy and security of guests and coworkers.
- Maintain confidentiality of proprietary materials and information.
- Ensure uniform, nametags, and personal appearance are clean, hygienic, professional and in compliance with company policies and procedures.
- Protect company tools, equipment, machines, or other assets in accordance with company policies and procedures.
- Perform other reasonable job duties as requested by Supervisors and Management.
- Working hours as required to do your job but normally not less than 48 hours per week.
**Guest Relations**
- Actively listen and respond positively to guest questions, concerns, and requests using brand or property specific process (e.g., LEARN, JW Symphony of Service) to resolve issues, delight, and build trust.
- Assist other employees to ensure proper coverage and prompt guest service.
- Anticipate guests' service needs, including asking questions of guests to better understand their needs and watching/listening to guest preferences and acting on them whenever possible.
- Address guests' service needs in a professional, positive, and timely manner.
- Engage guests in conversation regarding their stay, property services, and area attractions/offerings.
- Thank guests with genuine appreciation and provide a fond farewell.
- We
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