Events Project Executive
3 weeks ago
**Ready to Create Impactful Events in a Collaborative, Innovative Environment?**
At Augmented Era, we’re redefining the future of work through inspiring, high-quality events that connect and engage audiences worldwide. We are looking for an organized and proactive _Events Project Executive_ to join our team. In this role, you’ll handle both in-person and online events, ensuring seamless logistics, venue management, and virtual coordination. If you’re a detail-oriented professional passionate about events, travel logistics, and virtual engagement, we want to hear from you
**Why Join Augmented Era?**
At Augmented Era, we’re at the forefront of digital transformation, offering a flexible and innovative work culture where your ideas are valued and your career can thrive. You’ll have the opportunity to grow your skills in event management within a creative, collaborative, and supportive team environment.
**Key Responsibilities**:
**In-Person Event Coordination**
- ** Global Venue Sourcing**:Research, identify, and negotiate with hotels and event venues worldwide, securing locations that meet our standards and budget.
- ** Travel Coordination**: Obtain competitive deals on flight tickets, accommodations, and transportation to ensure cost-effective travel arrangements.
- ** Vendor Management**:Source and coordinate with branding vendors, transportation providers, and other service providers to support event logistics.
- ** Budget Management**: Manage event budgets, strategically allocating resources and tracking expenditures to ensure high-quality events within budget.
**Online Event Coordination**
- ** Platform Expertise**: Plan and manage online events using Zoom, ensuring smooth technical execution and high engagement for attendees.
- ** Tech Setup and Coordination**: Organize and set up virtual meeting rooms, coordinate speakers, and manage attendee access and interactions.
- ** Reporting and Follow-Up**:Track attendance, gather feedback, and report on online event outcomes, using insights to continually improve virtual events.
**Administrative and Organizational Excellence**
- ** Excel Proficiency**: Use Excel to track budgets, schedules, and logístical details with accuracy and organization.
- ** Organized Documentation**:Maintain clear, detailed records of venue contracts, vendor agreements, and project timelines, ensuring transparency and accessibility of information.
- ** Multitasking and Prioritization**:Manage a high volume of tasks across multiple projects, always maintaining attention to detail and meeting deadlines.
**Client Service & Communication**
- ** Stakeholder Engagement**: Build positive relationships with clients, venues, and vendors, delivering exceptional service and adapting communication to meet various needs.
- ** Sales and Promotion Support**: Assist with ticket sales and event promotions, ensuring effective communication of the event’s value to maximize attendance.
- ** Customer Service Skills**:Demonstrate clear, enthusiastic, and professional communication in all interactions.
**Qualifications**:
- Three or more years of experience in event planning, project management, or a similar role, with experience in both in-person and virtual event coordination.
- Proficiency in Excel and Zoom, with a strong understanding of virtual event best practices.
- Outstanding organizational skills, with the ability to manage multiple details and keep precise documentation.
- Excellent communication, customer service, and negotiation skills.
- Familiarity with project management tools and knowledge of industry trends is an advantage.
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