Personal Secretary
7 months ago
**Female Applicants Only**
We are looking for a smart & responsible Personal Secretary to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to Chairman’s Business life and communication. Fixing various appointments, following up with task given to others by Chairman, arranging various things.
**Duties & Responsibilities**:
**Administrative Support**: Providing comprehensive administrative support to the executive, including managing their calendar, scheduling appointments, arranging meetings, and coordinating travel arrangements.
**Meeting Coordination**: Planning and organizing meetings, conferences, and events. Preparing agendas, taking meeting minutes, and distributing them to relevant participants.
**Information Management**:Managing and organizing information and documents, both electronic and physical. Creating and maintaining filing systems, databases, and records. Ensuring easy retrieval and confidentiality of sensitive information.
**Relationship Management**: Building and maintaining effective relationships with internal and external stakeholders, including clients, colleagues, and business partners. Serving as a liaison between the executive and other team members, departments, and external contacts.
**Research and Analysis**: Conducting research, gathering data, and preparing reports or summaries for the executive's review. Providing insightful analysis and recommendations to support decision-making processes.
**Confidentiality and Discretion**: Maintaining strict confidentiality and exercising discretion when handling sensitive and confidential information. Upholding professional ethics and integrity.
**Office Management**: Overseeing the smooth operation of the executive's office. Ordering and managing office supplies, maintaining equipment, and coordinating with IT support when needed.
**Miscellaneous Tasks**: Providing general administrative support to the executive's team as needed.
**Requirements**:
- Proven work experience as a Personal Secretary
- Knowledge of office management systems and procedures
- MS Office and English proficiency
- Outstanding organisational and time management skills
- Ability to multitask and prioritize daily workload
- Excellent verbal and written communications skills
- Discretion and confidentiality
**What we offer**:
- Competitive fixed salary
- Employment visa
- Medical insurance
Overall, a Personal Secretary plays a vital role in facilitating the smooth functioning of an executive's office and ensuring effective communication and coordination within the organization. They are highly organized, detail-oriented, and possess excellent communication and interpersonal skills.
**Salary**: AED3,000.00 - AED4,000.00 per month
Ability to commute/relocate:
- Dubai: Reliably commute or planning to relocate before starting work (required)
**Experience**:
- secretary: 1 year (required)
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