Secretary - UAE National

2 days ago

UAE, United Arab Emirates Majid Al Futtaim Full time

Majid Al Futtaim invites you to join us in our quest to create great moments for everyone, everyday We are the leading shopping mall, residential communities, retail and leisure pioneer across the Middle East, Africa and Asia, serving over 560 million visitors a year. For the past two decades, we have shaped the consumer landscape across the region, transforming the way people shop, live and play, while maintaining a strong sustainability track record and the largest mall in the world to attain LEED Gold EBOM Certification. We have over 40,000 team members in 15 international markets representing over 100 nationalities - all keeping the customer at the heart of everything we do. If you enjoy being BOLD, PASSIONATE and TOGETHER, then Majid Al Futtaim is the destination for you.

**ROLE DESCRIPTION**

**_Title:_**

**_Code:_**
- Secretary_
- TBA_

**_Division/Department_**

**_Grade/Level_**
- Asset Management- Administrator_

**_Reporting to_**

**_Location_**
- Director - Mall Management_

**Role Purpose**:
The position is responsible to perform various secretarial and general office works including effective and timely diary management for the line manager to ensure smooth day to day functioning in the assigned area.

**Role Details - Key Responsibilities and Accountabilities**:

- Sorts incoming and outgoing mail and handle routine correspondence independently
- Co-ordinate and liaise with all Department Heads / Managers in the office as per Line Manager’s instructions for periodic Status Reports, arranging staff meetings, etc.
- Attend to telephone calls for the Line Manager including routine inquiries and complaints etc. Screen the calls and direct accordingly.
- Maintain Line Manager’s schedule and take responsibility for time allocation. Plan the office priorities and keep projects and deadlines in mind. Accordingly arrange meetings for the Line Manager.
- Receive incoming mail, faxes and help Line Manager to sort, action & filing.
- Draft routine response letters for minor issues for Line Manager’s approval.
- Files and retrieves records and correspondences.
- Keep sensitive material in confidence when requested.
- Observes and implements established office policies and procedures.
- Ensure compliance with the MAFP Asset Management’s Code of Conduct, Departmental policies and Human Capital Policies and Procedures at all times.
- Be the advocate and ambassador of aligning and cascading the MAFP values across Asset Management and ensure that it is adhered to and exhibit at all times.

**_Disclaimer: This role description reflects the general details considered necessary to describe the principal responsibilities of the role identified and shall not be construed as an exhaustive description of all the work requirements inherent to success in the role._**

Minimum Qualifications/education
- Minimum High School or Equivalent certification in relevant field.

Minimum experience
- Minimum 3 - 5 years’ work experience in handling Secretarial tasks / Diary Management and in general Office Administration activities in a reputed Organization in a similar role.

**Signature of Role Holder**:
**Approved By**:
**Head of Division/Department/Sec**:
**Head of Human Capital**:

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