Admin Executive

2 weeks ago

Dubai, United Arab Emirates GMG Full time

**About GMG**

GMG is a global well-being company retailing, distributing and manufacturing a portfolio of leading international and home-grown brands across sport, food and health sectors. Its vision is to inspire people to win in ways that make the world better. Today, GMG’s investments span four key verticals: GMG Sports, GMG Food, GMG Health, and GMG Consumer Goods. Under the ownership and management of the Baker family, it has become a leading global company, affiliated with the world’s most successful and respected brands in the well-being sector. Working across the Middle East, North Africa, and Asia, GMG has introduced more than 120 brands into its markets.

**About the role**
- Ensuring the smooth running of the GMG Buildings and undisrupted operations.
- Coordination of the HO operational matters such as maintaining cleanliness and maintenance works.
- Developing, reviewing, and improving administrative systems, policies, and procedures.
- Management and coordination of the Company landlines and Revo
- Maintaining and managing complex Telecommunications (landlines) database tracker of the Company and monthly bills.
- Admin Warehouse management support on SAP.

Core Responsibilities:

- Managing the GMG building staff consisted of receptionists and office assistants and scheduling their duties on a daily basis.
- Maintaining time management for receptionists and office assistants including Overtime submission and Keeping track of Head Office operations for reports and updates.
- Monitoring the daily Head Office operational activities and ensuring the smooth running of the office.
- Ordering of Stationary, Pantry, Cleaning and Water supplies for the GMG Head Office and maintaining material consumption rate and inventory status.
- Monitoring Office Assistants, cleaners and gardeners if they are well groomed.
- Coordinating HO Operational activities, such as Pest Control, Cleaning Services, and Sanitization of the floors and all the touch points of the building during COVID.
- Checking all the storage rooms to see if they are well-organized and kept clean and in neat condition.
- Providing furniture such as chairs, tables, and wooden cabinets to new employees and stationery kits to the new joiners.
- Checking on the maintenance of the HO building and ensuring that they are working properly, such as A/c, building Lights, lifts and Elevators: as well as coordinating Building Maintenance works like plumbing, maintenance works and similar in collaboration with the FM team.
- Meeting room management including cleanliness, checking and ensuring that all meeting room devices are working and in order, such as Projectors, TV's etc.
- Completing Clearance upon Employee’s departure from the Company and signing the relevant forms related to stationaries and accommodation.
- Monitor track and keep an updated record of company assets inventory (landlines).
- Assist & support communications operations on a daily basis.
- Implement and reinforce communications strategies and policies to further company objectives.
- Create reports for cost-saving analysis.
- Collate Bill Summary shared by Etisalat for the entire company BU’s wise and segregated the accounts which have out of the bundle usage.
- Responsible for reviewing and segregating business and personal charges (potential abuse).
- Downloads individual pdf bill for accounts which has excess and identify the breakdown of these unauthorized transactions.
- Creates the monthly list/report for landlines.
- Prepare the final deductions (identified potential abuse) and send them to the respective Finance Team for further necessary action.
- Evaluate bills based on actual usage and recommend a cost-saving plan package to the User.
- Performs full responsibility & accountability to handle all tasks in Communications (including clearance completion) in the absence of the person in charge.
- Assist & support communications operations on a daily basis.
- Implements and reinforces communications strategies and policies to further company objectives.
- Inventory management over SAP for Admin Warehouse.

**About the requirements**
- 2-3 years of relevant experience
- High School Diploma or University Degree

**Language Skills**
- English (written and verbal)

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