Office Administrator
2 weeks ago
**Office Administrator (Husband Visa)**
**Key Responsibilities**:
- Answering incoming calls, taking messages, and redirecting calls as required.
- Diary management including arranging appointments, booking meeting rooms, and conference facilities.
- Data entry (e.g., sales figures, property listings).
- General office management, such as ordering stationery and managing office supplies.
- Organizing travel and accommodation for staff and customers.
- Arranging both internal and external events.
- Possibly maintaining the company social media accounts.
- Providing administrative support to Sales Reps, Property Managers, and Senior Management.
- Administrators are usually required to use Microsoft Office and should demonstrate proficiency with Microsoft Word, Outlook, PowerPoint and Excel.
- Assist in preparing prequalification documents, Client and Vendor registrations
- Assist in Logistics handling & other operational works.
- Providing day-to-day HR support, including guidance on policies, procedures, and workplace issues.
- Monitoring employee performance and implementing effective performance appraisal systems.
- Ensuring compliance with UAE labor laws, company policies, and HR best practices.
- Maintaining accurate employee records/logs, including contracts, appraisals, and personal details.
- Supporting employee engagement initiatives to promote a positive workplace environment.
- Managing HR-related administrative tasks, including handling employment documentation.
- Assisting with licensing for company and client operations (obtaining, renewing, and maintaining licenses).
- Serving as a point of contact for clients regarding inquiries and updates.
- Coordinating tasks related to administration, HR, procurement, and training.
- Implementing HR policies within the company.
- Conducting interviews scrutinize and assist in finalization of new hiring including all documentation.
- Posting of ad for vacant positions on different websites or other forums.
- Maintain Personal Files, HR & other Employment records of all staff of the company.
- Manage and verify employee timekeeping records.
- Handling miscellaneous tasks as assigned by the Line Manager.
- Assisting with insurance management (e.g., Medical Insurance, Workmen’s Compensation, Public Liability, GLPA and Airside Insurance etc.), from enrolment to deactivation.
- Preparing and distributing official documents (employment letters, notices, and announcements).
- Maintaining an inventory of site materials and ensuring timely availability.
- Managing vehicle logs for renewals, insurance, repairs, and related matters.
- Obtaining quotes for administrative and HR-related services, preparing comparison sheets, and handling negotiations.
- Managing company assets, including tracking, maintaining, and ensuring proper allocation and usage of all assets.
**Requirements**:
- Must hold a Husband Visa.
- Proven experience in office administration, HR, and office management.
- Strong organizational and multitasking skills.
- Ability to work independently with little supervision.
- Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
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