Conference Manager

2 months ago


Dubai, United Arab Emirates INDEX Conferences and Exhibitions Full time

Undertake and manage all the operational tasks associated with the event, working effectively with a diverse range of individuals and groups to ensure the smooth running of the assigned event in line with INDEX Conferences & Exhibitions strategic plan, vision, mission, values, goals, and objectives.

**Responsibilities**:

- Develop a project plan: Create a detailed project plan that includes timelines, tasks, milestones, budget, and resource allocation.
- Communication and collaboration: Establish effective communication channels with stakeholders and team members. Hold regular team meetings to discuss progress and issues.
- Risk management: identify potential risks and develop a risk management plan. Be prepared to handle unexpected issues and changes.
- Vendor management: select and manage vendors carefully. Develop a clear scope of work, budget, and timeline for each vendor.
- Budget management: Develop and manage a budget for the event project. Ensure that all expenses are tracked and managed within the budget.
- Timeline management: Develop and manage a timeline for the event project. Ensure that all tasks are completed on time and milestones are achieved.
- Quality control: monitor the quality of deliverables and services. Ensure that all aspects of the event meet the standards and expectations of stakeholders.
- Evaluation and feedback: Collect feedback from stakeholders and team members. Evaluate the success of the event project and identify areas for improvement in future events.
- Post-event analysis: Conduct a post-event analysis to identify successes, areas for improvement, and lessons learned. Use this information to improve future events.
- Developing and managing project plans and timelines for events from start to finish
- Coordinating with various departments, vendors, and stakeholders to ensure the success of the event
- Budgeting and financial management for the event
- Managing event logistics, including venue selection, catering, transportation, and accommodations
- Developing marketing and promotional materials for the event
- Overseeing the registration and ticketing process
- Managing the event on the day-of, including overseeing set-up and tear-down, managing staff and volunteers, and troubleshooting any issues that may arise
- Evaluating the success of the event and making recommendations for improvements in the future

**Qualifications**
- Bachelor's degree in event management, business, or a related field
- Strong organizational and project management skills
- Excellent communication and interpersonal skills
- Ability to work well under pressure and manage multiple tasks simultaneously
- Knowledge of budgeting and financial management principles
- Experience with event planning software and tools
- Familiarity with event marketing and promotion strategies
- Ability to work flexible hours, including evenings and weekends, as required by the event

**Job Types**: Full-time, Permanent

Application Question(s):

- How many years of Project Manager experience do you have?
- How many years of Conference Planning experience do you have?
- What is your monthly salary expectation in AED?
- Are you available to join immediately?

**Education**:

- Bachelor's (preferred)


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