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Office Manager

1 month ago

Al Quoz, United Arab Emirates Crazy Brownies Full time

Position Overview

The Office Manager is responsible for ensuring the smooth operation of the office on a day-to-day basis. This role involves managing administrative support functions, overseeing office supplies and services, and coordinating with various departments to maintain a productive work environment. The Office Manager plays a crucial role in fostering a positive and efficient workplace culture.

Key Responsibilities
- **Administrative Management**: Oversee and manage all administrative functions to ensure efficient operation of the office. This includes scheduling meetings, managing calendars, and organizing travel arrangements.
- **Office Operations**: Ensure the office is well-maintained, stocked with necessary supplies, and that all equipment is functioning properly. Coordinate with vendors and service providers for office maintenance and supplies.
- **Staff Support**: Provide support to staff by managing office space assignments, handling office-related inquiries, and assisting with onboarding new employees.
- **Budget Management**: Monitor and manage office-related expenses, including office supplies and equipment. Work with the finance department to track and report expenditures.
- **Policy Implementation**: Develop, implement, and maintain office policies and procedures. Ensure that all staff are aware of and adhere to these policies.
- **Event Coordination**: Plan and coordinate office events, meetings, and conferences. This includes arranging catering, booking venues, and preparing materials.
- **Communication**: Serve as the primary point of contact for internal and external communications related to office management. Facilitate clear and effective communication within the office.
- **Health and Safety Compliance**: Ensure the office complies with health and safety regulations. Conduct regular safety audits and provide training to staff as needed.
- **Technology Coordination**: Work with IT to ensure all technological needs of the office are met, including managing office software, hardware, and other technological resources.
- **Records Management**: Maintain office records and documents in an organized manner. Ensure confidentiality and security of sensitive information.

**Qualifications**:

- **Education**: Bachelor’s degree in Business Administration, Management, or a related field preferred.
- **Experience**: Minimum of 3-5 years of experience in office management or administrative support roles.
- **Skills**:

- Strong organizational and multitasking abilities.
- Excellent communication and interpersonal skills.
- Proficiency in office management software (e.g., Microsoft Office Suite, Google Workspace).
- Ability to manage budgets and track expenses.
- Problem-solving skills and the ability to handle unexpected situations efficiently.
- Familiarity with health and safety regulations.

Key Attributes
- **Detail-Oriented**: Pays attention to the small details to ensure the office runs smoothly.
- **Proactive**: Anticipates needs and takes initiative to address them.
- **Adaptable**: Able to handle a variety of tasks and adjust to new challenges.
- **Leadership**: Capable of leading and motivating a team.
- **Customer Service Orientation**: Provides excellent service to staff and visitors.

The Office Manager is a key player in ensuring that the office environment is efficient, organized, and conducive to productivity. This role requires a combination of administrative expertise, organizational skills, and the ability to work well with others.

**Job Types**: Full-time, Permanent

Pay: From AED5,000.00 per month

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