Department Coordinator
3 weeks ago
**1. Executive Assistance**
Responsible for maintaining agenda and assist in planning appointments, board meetings, conferences etc., arrange management meetings (including client meetings) and minuting where required. Day-to-day management of the COO’s and Director Corporate Services diary and meeting schedule. Act as a first point of contact for COO, senior management and team members in a highly professional manner.
Liaising with clients and stakeholder on behalf of the COO, follow up on action points from meetings on behalf of the COO. Setting up Business Planning meetings and coordinating all meetings; work with the Department Heads to ensure all correspondence and relevant materials are produced in a timely and accurate manner. Providing direct support for the Management team as required. Prepare information for presentations. Setup travel arrangements whenever needed.
Update the COO on key organizational issues on a regular basis.
**2. General office support**
Being a key point of contact to provide information to auditors when required.
Handle confidential documents ensuring they remain secure.
**3.Business planning and project management** Supporting the COO and Director Corporate Services in all management meetings in relation to projects information gathering. Need to coordinate departmental reports and documentation for the Board meetings and other meetings. Prepare reports, presentations weekly and monthly updates in conjunction with the Department Heads. Monitor, track and follow-up on results for all advised/known milestones and deadlines to ensure they are met.
**4. Special Projects**
Conduct any research the Line Manager needs. Solve problem any issues that the Line Manager requests.
Others as assigned by LINE Manger.
**Job Types**: Full-time, Permanent
**Salary**: AED5,000.00 per month
Ability to commute/relocate:
- Dubai: Reliably commute or planning to relocate before starting work (required)
**Education**:
- Bachelor's (preferred)
**Experience**:
- EXECUTIVE SUPPORT: 4 years (required)
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