Procurement Assistant

1 month ago


Dubai, United Arab Emirates High Premium Logistics Full time

**Full job description**

We are seeking a detail-oriented Purchasing Assistant to join our team. Your main responsibility will be to order supplies and equipment in accordance with our company’s needs.

This will involve researching new vendors, tracking deliveries, and maintaining accurate order records, including dates, invoices, and discounts. Familiarity with supply chain procedures and the ability to create and interpret cost analyses are important for this role.

Your goal will be to make cost-effective purchases while ensuring our inventory remains well-stocked.

If you have a keen eye for detail and a strong understanding of procurement processes, we would like to meet you.

**Key Responsibilities**:

- Sourcing Suppliers: Research and identify potential suppliers/vendors. Obtain price quotations and negotiate terms and conditions. Maintain a comprehensive supplier database.
- Purchase Order Management: Assist in the creation and processing of purchase orders. Review purchase orders for accuracy and completeness. Track and monitor order status to ensure timely delivery.
- Vendor Communication: Liaise with suppliers to resolve order discrepancies or issues. Communicate delivery schedules and expectations to suppliers. Maintain positive relationships with vendors.
- Documentation and Record-Keeping: Maintain accurate procurement records, including purchase orders and contracts.Organize and file procurement documents for easy retrieval. Prepare reports and summaries as needed.
- Compliance and Policy Adherence: Ensure compliance with company procurement policies and procedures. Assist in the evaluation and qualification of new suppliers. Stay up-to-date with procurement regulations and industry best practices.
- Cost Control: Assist in cost analysis and cost-saving initiatives. Identify opportunities for cost reduction without compromising quality.
- Administrative Support: Provide administrative support to the procurement team as required. Schedule meetings, maintain calendars, and assist with correspondence.
- Update internal databases with order details (dates, vendors, quantities, discounts)
- Evaluate offers from vendors and negotiate better prices
- Follow up with suppliers, as needed, to confirm or change orders
- Liaise with warehouse staff to ensure all products arrive in good condition

**Qualifications**:

- **Education**: Bachelor’s degree in Business Administration, Supply Chain Management, Food Science, or a related field.
- **Experience**: 2-4 years of experience in procurement or purchasing.
- **Skills**:

- Strong negotiation and communication skills.
- Excellent analytical and problem-solving abilities.
- Proficiency in procurement software and Microsoft Office Suite.
- **Attributes**: Detail-oriented, proactive, and able to work independently as well as part of a team. Strong organizational skills and the ability to manage multiple tasks simultaneously.

**Benefits**:

- Competitive salary and performance bonuses.
- 30 Days Leave and Air Ticket to home country
- Health Benefits.
- Opportunities for professional development and career growth.

**Job Types**: Full-time, Permanent

Pay: AED3,000.00 - AED6,000.00 per month

Application Deadline: 11/12/2024
Expected Start Date: 12/12/2024


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