Administrative Assistant

6 months ago


Dubai, United Arab Emirates Show Art Production Full time

**Looking for Female Accountant /HR & Administration Assistant**

**Job Details**:
1. Manage Reception by assisting Guest and handling Switchboard

2. Manage Board Room/Conference room bookings /appointments and coordinate staff and other meetings.

3. Take Care of all Incoming & Outgoing couriers

4. Prepare LPO’s/ Summary Invoices and maintain office supply inventories and being careful to adhere to budgeting practices

5. Submit and reconcile monthly expense reports to Finance

6. Leading and coordinating travel arrangements/hotel, travel documents for business trips and other miscellaneous duty

7. Assist with all aspects of Administrative management such as Directory maintenance in HO & Branches

8. Sort and distribute mails to concern persons collected by Messenger from Company Post Office Boxes.

9. Take care of all office maintenance/correspondence such as Company vehicles, AC maintenance, Electrical issues, Dubai Civil Defense, Pest Control, repairs and others.

10. Maintains updated Company Licenses, Tenancy Contracts, CIC and other Certificates that requires renewal

11. Keeps track of Employee information’s & maintain filing system

13. Maintain Company Sim card details, Download Etisalat Bills and Dialguard reports

14. Prepare and submit all relevant letters, documents, certificates as per the requirement of Employees in consultation from the Management.

15. Extract Attendance reports through Enquest TA system to monitor Employees attendance as per Company policies punctuality & download Overtimes if there is any.

16. Insert/Update Orion portal for new employee details

17. Maintain Company Dubaitrade/JAFZA Account

18. Take care of Company Medical Insurance, Addition, Deletion, Claims & renewals.

ASAP

**Job Types**: Full-time, Permanent

**Experience**:

- administrative assistant: 2 years (preferred)

**Job Types**: Full-time, Permanent

**Salary**: AED2,500.00 - AED3,000.00 per month

**Job Types**: Permanent, Full-time

**Salary**: AED2,500.00 - AED3,000.00 per month

Ability to commute/relocate:

- Dubai: Reliably commute or planning to relocate before starting work (preferred)

**Experience**:

- administrative assistant: 1 year (preferred)

**Language**:

- English (preferred)

Willingness to travel:

- 25% (preferred)



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