Site Secretary

4 months ago

Dubai, United Arab Emirates MOMA International Design Full time

**Summary**:
**Key Responsibilities**:

- Handle daily office operations, including scheduling meetings, managing correspondence, and maintaining records.
- Prepare and distribute reports, memos, and other documents as needed by the site management team.
- Organize and manage both physical and digital filing systems for easy access and retrieval.
- Track and document changes to project plans, schedules, and budgets, ensuring all versions are properly archived.
- Ensure that all documentation complies with company standards and regulatory requirements.
- Facilitate effective communication between the construction site, project management team, and other parties.
- Prepare and disseminate meeting agendas, minutes, and follow-up action items.

**Education**:

- Bachelor’s degree in Business Administration, Construction Management, or a related field preferred.

**Skills and Experience**:

- Minimum of 5 years of experience as a secretary or administrative assistant in the construction industry.
- Proven experience working on hospitality construction projects is highly desirable.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and construction management software.
- Familiarity with document control systems and project management tools.
- Exceptional organizational and time-management skills.
- Strong written and verbal communication abilities.
- Ability to work independently and as part of a team.
- Detail-oriented with a high level of accuracy.
- Proactive and able to anticipate needs and potential issues.
- Flexibility to work on-site and adapt to changing project demands.

Pay: From AED4,000.00 per month

**Education**:

- Bachelor's (required)

**Experience**:

- site secretary / document control: 5 years (required)

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