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Facilities Coordinator
3 weeks ago
Provides Administrative support to the Maintenance Managers/ Assistant Manager, Public Area/ Building Supervisors, Site Engineers, Assistance Recreation Manager and Maintenance Department.
- Follows up to determine status of tasks and ensures completed and partially completed tasks are entered into the database/ AMFM, to maintain the current status of tasks outstanding
- Updates and monitors the notice boards for the Maintenance department to ensure that important announcements, memos communicated to all concerned.
- Responsible on scheduling Pest Control Treatment for Apartment and Common areas, coordinates with contractor
- Handles other duties or special projects as assigned
- Prepares the monthly departmental duty roster in the absence of the Maintenance Manager.
- Prepares overtime summary report of employee every month
- Supervised day to day call center activities
- Liaises closely with the Human Resources Department in order to ensure all requests from Maintenance colleagues are carried out in a timely manner, assist with the completion of the Department vacation plan and any associated Human Resources paper works.
- Maintains an up-to-date comprehensive filing system in order to ensure correspondence is filed on a daily basis and old correspondence files are cleared out on a regular basis
- Document Controller and make sure to keep a record/ copy of all out going documents
- Supervised technician’s and handle the operation in the absence of Supervisors / Managers
- Updates and Maintain contractors and supplier’s contact in shared contacts in MS Outlook
- Maintain adequate supplies of office Stationery
- Perform task assigned by Management
- Monitor Daily Energy/ Utilities Meter Reading, prepares monthly report, investigates and justify if there any anomalies and activities that causes high consumption
**Skills Required**:
- Diploma in engineering and 2 years GCC experience
- Customer service experience
- Good data entry/keyboard skills
- Knowledge of administration and clerical processes
- Communication skills - written and verbal
Work Remotely
- No
**Job Types**: Full-time, Permanent
Pay: AED2,000.00 - AED3,000.00 per month
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