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Executive Secretary

2 months ago

Sharjah, United Arab Emirates ParkerConnect Full time

**Our client is looking for a PA to the CEO.**
**? To organize and supervise all of the administrative activities that facilitates the smooth running of an office.**
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**? Experienced administrative professional who is dependable and highly organized with business maturity, discretion, enthusiasm, with a positive attitude.**
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**? Organizing meetings**
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**? Arranging appointments**
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**? Booking transport and accommodation for Exhibitors and Visitors**
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**? Arranging business trips**
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**? Organizing air tickets, hotels and meetings for Chairman, Board Members & CEO for their overseas trips;**
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**? Ordering office stationery**
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**? Dealing with correspondence, complaints and queries**
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**? Organizing and servicing meetings (producing agendas and taking minutes)**
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**? Preparing letters, presentations and reports**
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**? Liaising with staff, suppliers and clients**
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**? Assisting Sales Department with leasing agreements and sales agency agreements.**
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**? Maintaining updates of agents list.**
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**? Doing all the Marketing Department leasing contracts.**
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**? Assisting H. R. Department, Accounts Department ,Sourcing & Procurements departments with general correspondence.**
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**? Arranging ribbon and flowers for all the exhibition opening ceremonies**
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**? Arranging air tickets for staff for business trips.**
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**? Liaising with Art Department to organize the Eid and New Year greetings cards for CEO every year.**
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**? Obtained special hotels rates for the exhibition season.**
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**? Obtaining quotations for printing.**
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**? Organizing special gifts for VIPs**
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**? Coordinating with Travel Agencies to obtain special rates for business trips.**
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**? Maintaining all the original copies of the Agents signed contracts and keep updating on regular basis.**
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**? Recording weekly executive meeting minutes.**
**? Maintaining various original contracts and agreements.**
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**? Maintaining CEO’s contacts list.**
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**? Keep filing/document management system for electronic and paper documents organized**
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**? Monitor and order office supplies.**
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**? Distribute/file all incoming mail.**
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**? Meeting and greeting visitors at all levels of seniority**
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**? Updating the social network site - LinkedIn**
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**? Delegating tasks to junior employees**
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**? Maintain a safe and secure working environment**
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**? Keeping personnel records for Senior Management**:
**Min Experience**:
5 Years

**Salary**:
AED 13000

**Temp/Perm**:
Permanent

**Location**:
Sharjah

**Posted Date**:
April 24, 2023

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