Executive Assistant, Energy, Meap

4 months ago


Dubai, United Arab Emirates Element Materials Technology Full time

Overview:
Element has an opportunity for a
**Executive Assistant** to join the Element team in UAE. This is a great opportunity to develop your professional career within a Global TIC business

In this role, you will be responible for efficiently running the Directors' offices, effectively coordinating and communicating with multple stake holders at regional and global levels

This role will be based in Barsha Heights, Dubai

**Responsibilities**:

- In charge of all communications emanating from the Directors' offices(Mails / Circulars / Memos), delegating Directors’ work in their absence
- Collaborate with the section managers for updates and prepare high level presentations for Director level meetings and producing documents, briefing papers and reports and liaising with clients, suppliers and other staff
- Maintain and update corporate secretarial activities such as licenses, POAs, JV agreements etc.
- Ensuring that the Directors are well-prepared for meetings
- Devising and maintaining office systems, including data management and filing and arranging complex travel itineraries and accommodation and, occasionally, travelling with the manager
- Meeting and greeting visitors at all levels of seniority and organizing and maintaining diaries
- Screening telephone calls, mails, enquiries and requests, and handling them when appropriate
- Undertaking adhoc projects at regional and global levels ,collaborating with the PRO for business visas and vendor management while maintaining confidentiality at all levels

Skills / Qualifications:

- Graduate preferably with Western education
- 5 plus year experience with multinational organizations in a high profile PA role supporting administration
- Should have worked with MNCs managing work across muliple time zones
- Ability to understand and manage corporate secretarial documents(trade licences, POAs, etc) would be an advantage
- Multicultural aptitude mandatory for the role

LI-SR1

Company Overview:
Element is one of the fastest growing testing, inspection and certification businesses in the world. Globally we have more than 7,500 brilliant minds operating from 200 sites across 30 countries. Together we share an ambitious purpose to ‘Make tomorrow safer than today’.

When failure in use is not an option, we help customers make certain that their products, materials, processes and services are safe, compliant and fit for purpose. From early R&D, through complex regulatory approvals and into production, our global laboratory network of scientists, engineers, and technologists support customers to achieve assurance over product quality, sustainable outcomes, and market access.

While we are proud of our global reach, working at Element feels like being part of a smaller company. We empower you to take charge of your career, and reward excellence and integrity with growth and development.

Industries across the world depend on our care, attention to detail and the absolute accuracy of our work. The role we have to play in creating a safer world is much bigger than our organization.

Diversity Statement:
At Element, we always take pride in putting our people first. We are an equal opportunity employer that recognizes diversity and inclusion as fundamental to our Vision of becoming “the world’s most trusted testing partner”.



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