Administrative Officer
6 months ago
**Job Purpose**
The Administrative Officer will be responsible for processing and carrying out all Office relating works as well as handle all clients queries and update and prepare all required documents for PRO for new jobs visas, permits, licenses, registration, of employees, the company, liaising with various Government Departments and Agencies.
**Duties and Responsibilities**:
- Manage office supplies stock and place orders.
- Prepare regular reports on expenses and office budgets.
- Maintain and update company databases.
- Organize a filing system for important and confidential company documents.
- Answer queries by employees and clients.
- Update office policies as needed.
- Collect and give regular updates on all labor and immigration standards from the government offices to keep the HR office well informed for any changes in procedures and rules.
- Submit, follow-up and gather all new work and business visas to guarantee that the visas are handled and processed on time.
- Assure all business and trade Licenses are updated, follow-up on official approvals and permits, to prevent unnecessary violations.
- When the need arises, represent the company at different offices like Airport Embassies, Police Station, Ministries/Municipalities and other government Departments.
- Respond / deal promptly and productively on general enquiries about PRO functions.
- Assist the office in determining any issues identified with organization vehicle registration and renewals.
- Provide information, and support the HR department by making recommendations on best practices in order to make the process of getting residency permits faster and more efficient.
- Assist in other HR tasks including medical insurance, NOC letters for students / employees, HR reports, front desk, etc.
- Perform any other tasks as per business needs / assigned by supervisor.
- Maintain a company calendar and schedule appointments.
- Book meeting rooms as required.
- Prepare reports and presentations with statistical data, as assigned.
- Arrange travel and accommodations.
- Schedule in-house and external events.
- Conferring with accounting department to help make payments, process incoming invoices, and verify receipts.
**Requirements and skills**:
- Proven work experience as an Administrative Officer, Administrator or similar role
- Solid knowledge of office procedures.
- Experience with office management software like MS Office (MS Excel and MS Word, specifically).
- Strong organization skills with a problem-solving attitude.
- Excellent written and verbal communication skills.
- Excellent organizational skills.
- Attention to details.
- **Required Minimum Qualifications**:
- Bachelor degree is preferred.
- Minimum of 2 years working experience in similar role.
- Strong background of The UAE Labor law
- Experience in similar position in Dubai.
- Fluent Oral & written English.
- Preference given to native Arabic speakers.
- Solid knowledge of Immigration rules and updated regulations, and hands-on experience of using Immigration online system and issuing all kinds of visas.
- Effective interpersonal skills to successfully work with local government agencies.
- Advanced organizational and Administration skills.
- Familiarity with project management software and video/photo editing is a plus.
**Administrative Officer Core Skills**:
- Interpersonal communication
- Scheduling
- Professional telephone etiquette
- Organization
- Problem-solving
- Time management
- Dependability
- Independent work
- Multitasking
- Professionalism
- Positive attitude
**Working Conditions and Physical Effort**
- No or very limited physical & Mentally effort required.
- No or very limited exposure to physical & Mentally risk.
- Work is normally performed in a typical interior/office work environment.
**Salary**: Up to AED2,000.00 per month
Ability to commute/relocate:
- Dubai: Reliably commute or planning to relocate before starting work (required)
**Education**:
- Bachelor's (preferred)
**Experience**:
- Administrative Officer: 2 years (preferred)
**Language**:
- English (preferred)
-
Office Administrator
6 months ago
Dubai, United Arab Emirates Peristylia Full time**Role Description** This is a full-time on-site role for an Office Administrator at Peristylia Designs. As an Office Administrator, you will be responsible for providing administrative assistance, managing office equipment, communicating with clients and stakeholders, and handling customer service inquiries. This role is located in Dubai, United Arab...
-
Administrative Officer
3 months ago
Dubai, United Arab Emirates Dubai Ballet Centre Full timeWe are looking for an Administrative Officer to join our team and support our daily school procedures. A successful Administrative Officer will act as the point of contact for teachers and parents, providing administrative support and managing their queries. - Proven work experience as an Administrative Officer, Administrator or similar role - Solid...
-
Administrative Officer
6 months ago
Dubai, United Arab Emirates Metel Industries LLC Full time**Role Description** - This is a full-time role for an Administrative Officer located in Dubai, UAE. Shall be responsible for daily administrative tasks with thorough knowledge of Microsoft Office and business correspondence, and will also support other departments with general administrative assistance as needed. Three to four years of experience managing...
-
Office Administrator
6 months ago
Dubai, United Arab Emirates Pinacle Trading LLC Full time**Job brief** We are looking for a reliable Office Administrator. They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. The office administrator ensures smooth running of our company’s offices and contributes in driving sustainable growth. **Responsibilities** - Coordinate office activities...
-
Administrative Officer
6 months ago
Dubai, United Arab Emirates Property Concierge Real Estate Brokers Full timeAre you a skilled Administrative Officer with experience in office administration? Do you have a background in real estate administrative tasks? If so, we have an exciting opportunity for you to join our team at Property Concierge Real Estate. We are looking for a highly organized and adaptable individual to fill a key role in our administrative...
-
Office Administrator
6 months ago
Dubai, United Arab Emirates Excellence Realestate Ambassadors Full timeWe are seeking a dedicated and detail-oriented Office Administrator to join our team and support our office operations in Dubai. The Office Administrator will be responsible for performing various administrative tasks, including managing office supplies, coordinating meetings, and assisting with office communication. **Key Responsibilities**: - Manage...
-
Office Administrator
6 months ago
Dubai, United Arab Emirates Silverleaf Real Estate Full time**Job brief** We are looking for a reliable **Office Administrator ** They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. Requirements and skills - Proven experience as an **office administrator**, office assistant or relevant role - Outstanding communication and interpersonal abilities -...
-
Office Administrator
6 months ago
Dubai, United Arab Emirates Madeena Tech Trading LLC Full timeWe are looking for a reliable Office Administrator. They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. **Responsibilities**: - Coordinate office activities and operations to secure efficiency and compliance to company policies - Supervise administrative staff and divide responsibilities to...
-
Office Administrator
7 months ago
Dubai, United Arab Emirates Technical Services LLC Full timeThis is a full-time role for an Office Administrator at VSV Smart Technical Services LLC located in Dubai, United Arab Emirates. The Administrator will be responsible for handling various administrative tasks, maintaining records, organizing files, and coordinating with different departments to ensure the smooth functioning of...
-
Office Administrator
6 months ago
Dubai, United Arab Emirates O.S. Legal Full timeWe are seeking a highly organized and efficient Office Administrator to join our team at O.S. Legal. As an integral part of our office, you will be responsible for managing administrative tasks and ensuring the smooth operation of our office. **Responsibilities**: - Managing all office tasks, including answering phones, handling correspondence, and...
-
Office Administrator
4 months ago
Dubai, United Arab Emirates ELE Interior Full time**Office Administrator** ELE Interior is an interior design company and we are looking to recruit for an Office Administrator. This position is for temporary for period of 6 months (starting October 2024). **Responsibilities**: - Meets, greets and seats visitors, prepares refreshments - Maintain an adequate inventory of office printing & supplies;...
-
Office Administrator
4 weeks ago
Dubai, United Arab Emirates Regera Software Design LLC Full time**Job Overview** As an Office Administrator, you will play a crucial role in ensuring the smooth operation of our office environment. You will be responsible for overseeing various administrative tasks and supporting the day-to-day functions of the office. **Duties** - Communicate effectively with staff, clients, and vendors - Plan and coordinate office...
-
Office Administration
6 months ago
Dubai, United Arab Emirates Synergy Consultant Full timeOur company is looking for an organized and self-motivated office administrator who will be responsible for providing administrative support to our office personnel. The office administrator’s role will include working closely with our leadership team by handling clerical duties, coordinating calendars, and organizing meetings. In order to be successful...
-
Office Administrator
4 months ago
Dubai, United Arab Emirates Telzon solutions LLC Full timeCoordinate office activities and operations to secure efficiency and compliance to company policies - Supervise administrative staff and divide responsibilities to ensure performance - Manage agendas/travel arrangements/appointments etc. for the upper management - Support budgeting and bookkeeping procedures - Create and update records and databases with...
-
Office Administrator
6 months ago
Dubai, United Arab Emirates LOGISTIQUE WORLDWIDE L.L.C Full timeRoles & Responsibilities - Client Co-ordination - Invoicing & Accounts handling - Follow ups on receivables - Office Administration - Other Administrative tasks Good English Communication skills written and oral. Knowledge of Arabic/ Hindi is an added advantage. Knowledge of MS office word/ excel/ Outlook Knowlege of internet and browsing. **Job...
-
Office Administrator
6 months ago
Dubai, United Arab Emirates Scandinavian Lines Logistics L L C Full time**Responsibilities**: - **Office Management**: Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement. - **Administrative Support**: Provide administrative support to ensure efficient operation of the office. This includes handling correspondence, managing filing systems, and performing other clerical...
-
Office Administrator
3 months ago
Dubai, United Arab Emirates Origins Marketplace Technology Full timeThe Administrator provides support to ensure efficient operation of the office. This role assists the management team, handles a wide range of administrative and office tasks, and ensures that day-to-day functions are carried out smoothly. Excellent organizational, multitasking, and communication skills are essential. **Key Responsibilities**: - **Office...
-
Office Administrator
6 months ago
Dubai, United Arab Emirates Domusplus technical services Full timeCoordinate office activities and operations to secure efficiency and compliance to company policies - Supervise administrative staff and divide responsibilities to ensure performance - Manage agendas/travel arrangements/appointments etc. for the upper management - Support budgeting and bookkeeping procedures - Create and update records and databases with...
-
Office Administrator
6 months ago
Dubai, United Arab Emirates Luxury Stays Full timeWe are looking for a reliable Office Administrator. They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. Responsibilities include: *Managing the office operations such as attending to phone calls, document filing, etc *Support the team in providing documents needed *Attend the clients...
-
Office Administrator
3 months ago
Dubai, United Arab Emirates DataPatrol Full time**Job Summary**: DataPatrol isseeking a highly organized and detail-oriented individual to manage officeadministration and provide support in financial and human resource operations.This position will be responsible for creating invoices, quotations,maintaining company documentation, managing employee records, and ensuringsmooth day-to-day office...