Bid Coordinator

1 month ago


Dubai, United Arab Emirates UNStudio Full time

Bid Coordinator - Dubai

We are looking for a Bid Coordinator to help contribute to the growth of our presence in the Middle East

Full-time - Dubai

For our growing office in Dubai, we are looking for a Bid Coordinator with a commercially-creative mindset and a pro-active attitude to contribute to the growth of our presence in the Middle East. The Bid coordinator is primarily responsible for managing bid teams and assuring the timely creation of compliant proposals and winning pitches. As the nature of our small set up requires flexibility, creativity and enthusiasm, we are looking for a hands-on, team-player who has the ambition to be part of the exciting expansion of UNStudio in the Middle East.

As such, the role will be based in our Dubai office and focused on the expansion of UNStudio’s business network in the UAE. You will work closely with the Business Development team in Amsterdam and be part of the larger international bidding team. You report directly to the company’s Managing Director MEA.

To make it a success, you need to have good industry knowledge and a willingness to keep up with trends. You need to have excellent writing and editing skills and pay attention to detail. To keep up with the fast-paced nature of the industry, you have to have outstanding organisation skills and have the ability to prioritise and work under pressure and to deadlines.

**Your main responsibilities are**:

- Lead generation and bid coordination
- Develop bid plans including contributing to win themes with bid lead
- Conducting research and brainstorming key points to include in the bid
- Crafting persuasive and detailed proposals.
- Review RFPs, confirm bidding team and work with bid team on the response
- Coordinate tender queries and clarifications from client and distribute to bid team
- Review bid document and pull together content from previous relevant bids, best practice answers from bid portal and systems.
- Proofing bid response documents for accuracy (spelling, grammar) and relevance
- Ensure on time delivery of hard copy proposals
- Work in conjunction with the wider Business Generation team to ensure central bid library is kept up to date and bids are filed correctly, and best practice answers and unique questions identified
- Monitoring procurement portals regularly for new leads and opportunities
- Liaising with suppliers, vendors, and subcontractors

Part of the tasks are dedicated to the day-to-day business of UNStudio Middle East, which means in addition to the BD tasks the role requires carrying out administrative tasks, to support the Managing Director MEA.- When you work at UNStudio- You have the opportunity to work on high profile, challenging global projects
- You are part of a creative, fresh, professional and academic working environment
- We are located in Dubai Design District, surrounded by creative thinkers, designers and interesting exhibitions and facilities.
- Research is an integrated and valued part of your daily work
- You have the opportunity to initiate and develop research projects with external companies and institutions
- Your experience is highly valued, but your innovative and entrepreneurial attitude is ranked highest
- You work in an international team in collaboration with our Amsterdam that is highly ambitious, collegial and social, made up of recently graduated architects, experienced senior architects and everything in-between
- You get as much creative freedom as you are willing to take
- You find yourself in a responsible position as soon as you are ready
- We organise regular Friday after work socials
- We offer a competitive annual leave entitlement, international health insurance and competitive benefits.


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