Event Assistant

2 months ago


Abu Dhabi, United Arab Emirates FitPro Cafe Full time

**Key Responsibilities**:

- Assist the Event Manager in planning and organizing various types of events, including conferences, seminars, workshops, and corporate gatherings.
- Handle administrative tasks such as managing schedules, calendars, and correspondence to ensure smooth event planning processes.
- Collaborate with internal teams and external vendors to coordinate event logistics, such as venue selection, catering, audiovisual setup, and transportation.
- Assist in preparing event budgets, tracking expenses, and ensuring adherence to allocated resources.
- Participate in brainstorming sessions and contribute creative ideas for event concepts, themes, and innovative elements.
- Assist with event marketing and promotional activities, including drafting content for invitations, social media posts, and event websites.
- Manage guest lists, registrations, and RSVPs, and provide timely communication and assistance to attendees.
- Coordinate and oversee event setup, registration, and teardown, ensuring all details are executed according to the event plan.
- Provide on-site support during events, including coordinating with vendors, handling last-minute changes, and addressing attendees' needs.
- Collect feedback and data from attendees for post-event analysis and future improvements.
- Maintain event-related documentation, contracts, invoices, and records in an organized manner.
- Support the Event Manager in other tasks as needed to ensure successful event execution.

**Qualifications and Skills**:

- Bachelor's degree in event management, hospitality, marketing, or a related field (preferred).
- Proven experience as an event assistant, coordinator, or similar role.
- Strong organizational skills and attention to detail.
- Excellent time management and multitasking abilities.
- Proficiency in Microsoft Office Suite and event management software.
- Effective communication and interpersonal skills.
- Ability to work collaboratively in a team environment.
- Creativity and the ability to contribute innovative ideas.
- Flexibility to work evenings, weekends, and travel as required for events.

**Benefits**:

- Competitive salary and benefits package.
- Opportunity to work with a dynamic and creative team.
- Gain valuable experience in event planning and execution.
- Contribute to the success of impactful and memorable events.

**Salary**: From AED7,000.00 per month

Ability to commute/relocate:

- Abu Dhabi: Reliably commute or planning to relocate before starting work (required)

Application Deadline: 14/08/2023


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