Administrator(Chinese)
7 months ago
Female ( Chinese)
- Language : Chinese & English (must)
- Age: Below 32 Yrs.
- Qualifications: Appropriate Qualification / certifications.
- Work experience: UAE (Min 2 - 5 yrs.)
- Excellent organizational and leadership skills
- Familiarity with office management procedures and basic accounting principles
- Excellent knowledge of MS Office and office management software (ERP etc.)
**Job description**
- Answers the telephone and provides exceptional customer service to internal and external customers.
- Drafts reports and correspondence.
- Orders supplies and equipment; maintains service contracts on office equipment.
- Attends meetings and takes meeting notes.
- Liaises with internal and external units to carryout job tasks.
- Assists managers and supervisors in developing policies and procedures.
- Provides front desk coverage as needed for backup.
- Ensures travel authorizations, accommodations, and conference registrations for employees.
- Audits/processes travel expense claims.
- Handles mileage reimbursement requests for supervision travel.
- Performs tracking and distributes monthly travel reports.
- Maintains accounts payable and accounts receivable records.
- Solves problems associated with vendors regarding shipments, billing, and statements.
- Monitors expenditures, processes payment requests for reimbursement; prepares purchase orders, purchase requisitions and ensures proper procedures for paying service providers, consultants, and contractors.
*
- Receives and audits invoices for accuracy and compliance and ensures prompt payment of departmental bills.
- Handles administrative tasks for faculty searches and staff recruiting.
- Handles event planning for meetings, professional development, and other department initiatives.
- Performs other related duties as assigned.
**Salary**: From AED6,000.00 per month
**Language**:
- chinese (required)
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