Fleet Coordinator

2 weeks ago


Dubai, United Arab Emirates DHD Coffee LLC Full time

The Fleet Coordination plays a crucial role in supporting the efficient operation and maintenance of a company's fleet of vehicles. They assist in coordinating fleet activities, ensuring compliance with regulations, and optimizing fleet performance. The Fleet Assistant works closely with fleet managers, drivers, and maintenance personnel to achieve operational goals and maintain a high level of customer service.

**Responsibilities**:
Fleet Coordination:Assist in scheduling and coordinating vehicle assignments, ensuring proper utilization and availability.
Maintain accurate records of vehicle information, including registration, insurance, maintenance, and repairs.
Coordinate with drivers and dispatchers to ensure timely delivery of goods or services.
Monitor and track vehicle locations using GPS systems or other tracking tools.

Administrative Support:Prepare and maintain reports on fleet operations, such as mileage, fuel consumption, and maintenance costs.
Assist in managing fleet-related documentation, including licenses, permits, and inspection records.
Support the procurement process by researching vendors, obtaining quotes, and maintaining supplier relationships.
Assist with budget tracking and expense reconciliation for fleet-related activities.

Compliance and Safety:Ensure compliance with local, state, and federal regulations governing fleet operations, including vehicle inspections, licensing, and insurance.
Assist in monitoring driver compliance with safety protocols and company policies.
Support the implementation of driver training programs to enhance safety and reduce accidents.
Assist in investigating and documenting accidents or incidents involving company vehicles.

Maintenance and Repairs:Coordinate preventive maintenance schedules and repairs for company vehicles.
Maintain a database of maintenance and repair records, including service history and costs.
Assist in coordinating vehicle inspections and certifications to ensure compliance with regulatory requirements.
Liaise with external service providers, such as mechanics and auto body shops, to schedule repairs and minimize downtime.

Fleet Performance Analysis:Collect and analyze data related to fleet performance, including fuel consumption, vehicle utilization, and maintenance costs.
Assist in identifying opportunities to optimize fleet efficiency, reduce costs, and improve overall performance.
Support the implementation of fleet management systems or software to streamline operations and enhance data analysis capabilities.

Qualifications:

- High school diploma or equivalent; additional relevant certifications or training is a plus.
- Proven experience in fleet management, logistics, or a related field.
- Strong organizational and multitasking skills with attention to detail.
- Excellent communication and interpersonal skills.
- Proficient in using computer systems and fleet management software.
- Knowledge of vehicle maintenance and repair processes.
- Familiarity with relevant regulations and compliance requirements.
- Ability to work effectively in a fast-paced, dynamic environment.
- Valid driver's license (if required for job duties).

**Job Types**: Full-time, Permanent

**Salary**: AED3,000.00 - AED3,500.00 per month

Ability to commute/relocate:

- Dubai: Reliably commute or planning to relocate before starting work (required)

**Education**:

- High school or equivalent (preferred)

**Experience**:

- Fleet: 1 year (required)

License/Certification:

- UAE DL (required)

Application Deadline: 20/06/2023


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