Executive Assistant and Front Desk
5 months ago
**THE OPPORTUNITY - About Luna PR**
Key Responsibilities:
**Executive Assistance**:
- Support executives in managing their schedules, appointments, and travel arrangements.
- Conduct research and compile reports to aid decision-making processes.
- Handle sensitive and confidential information with the utmost discretion.
**Front Desk Management**:
- Greet visitors and provide a warm and professional first point of contact for the company.
- Answer and direct incoming calls, take messages, and handle inquiries promptly and courteously.
- Manage incoming and outgoing mail, packages, and deliveries.
- Ensure the front desk area is tidy and presentable at all times.
- Coordinate with other departments to address visitor and guest needs effectively.
**IT Support**:
- Troubleshoot basic technical issues
- Assist with the setup and maintenance of computers, printers, and other office equipment.
- Manage user accounts and permissions for various software systems.
- Stay updated with technology trends and recommend improvements to enhance efficiency.
**HR Administrative Tasks**:
- Coordinate employee events, training sessions, and team-building activities.
- Ensure compliance with company policies and procedures related to HR practices.
**General Administrative Support**:
- Maintain office supplies inventory and place orders as needed.
- Collaborate with other administrative staff to ensure smooth office operations.
- Handle ad hoc tasks and projects as assigned by management.
**Qualifications and Skills**:
- Proven experience as an Executive Assistant, Front Desk Manager, or similar administrative roles.
- Proficiency in IT support, including basic troubleshooting and computer setup.
- Familiarity with HR administrative processes and employee onboarding.
- Excellent communication skills, both written and verbal.
- Strong organizational and time-management abilities.
- Ability to work independently and handle multiple tasks simultaneously.
- High level of professionalism, confidentiality, and discretion.
- Proficiency in using standard office software and tools.
**Timing**:
Office hours are 9:00 AM - 5:00 PM, Monday-Friday. We are located in Downtown, Dubai.
**Salary**: AED5,000.00 - AED6,000.00 per month
Ability to commute/relocate:
- Dubai: Reliably commute or planning to relocate before starting work (required)
**Education**:
- Bachelor's (required)
**Experience**:
- Executive assistant or front office: 3 years (required)
**Language**:
- English (required)
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