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Secretary/receptionist

4 weeks ago

Umm alQuwain City, United Arab Emirates UNITED CONSULTANCY OFFICE Full time

**Job Summary**:
The Secretary/Receptionist is responsible for managing front-office duties, handling clerical tasks, answering calls, greeting visitors, and providing administrative support to ensure the office runs efficiently.

**Key Responsibilities**:

- **Front Desk Management**:

- Greet and welcome visitors with a professional and friendly demeanor.
- Answer and direct phone calls using a multi-line phone system.
- Manage incoming and outgoing mail and deliveries.
- **Clerical and Administrative Support**:

- Maintain and update filing systems, both electronic and physical.
- Assist with data entry, document management, and other administrative duties as assigned.
- Coordinate meeting schedules and conference room bookings.
- Ensure office supplies are stocked and order supplies as necessary.
- **Communication**:

- Act as a point of contact between the office, employees, and external stakeholders.
- Relay messages and transfer calls to appropriate departments or individuals.
- Handle inquiries from clients, visitors, and employees in a timely and professional manner.
- **Calendar and Appointment Management**:

- Schedule and confirm appointments and meetings.
- Maintain calendars for executives or management staff as required.
- **Office Organization and Cleanliness**:

- Maintain a tidy and organized reception area.
- Ensure that common areas such as the lobby, kitchen, and meeting rooms are kept in order.
- **Support to Office Staff**:

- Provide administrative support to the management and staff as needed, including creating reports, preparing documents, and managing correspondence.
- **Technology & Office Equipment**:

- Operate standard office equipment (phones, printers, scanners, etc.).
- Troubleshoot minor issues with office equipment.

**Skills and Qualifications**:

- High school diploma or equivalent (Associate’s degree or higher is a plus).
- Proven experience in a receptionist, secretary, or administrative role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent verbal and written communication skills.
- Strong organizational skills and attention to detail.
- Ability to multitask and prioritize tasks in a fast-paced environment.
- Professional appearance and attitude.
- Familiarity with office phone systems and basic office equipment.

**Job Types**: Full-time, Permanent

Pay: From AED2,000.00 per month

Ability to commute/relocate:

- Umm al-Quwain City: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Bachelor's (required)

**Experience**:

- receptionist/secretary: 1 year (required)

**Language**:

- English (required)