Booking Executive

2 months ago


Dubai, United Arab Emirates SEVEN PRODUCTION AND EVENTS MIDDLE EAST FZ LLC. Full time

**a. **Job Purpose
- This position is responsible for the effective administration of booking, creating quotations and successful client acquisition. Good knowledge of broadcast/production equipment’s will be an added advantage. Capturing details of the inquiry which is to be reviewed and validated prior to generation of quotation through Dylius.

**b. ** Key Accountabilities

(Explain the main objectives, end results of position and the standards by which an employee’s performance is evaluated. It is an employee held accountable for accomplishing.
- First point of contact for all new clients to ensure that opportunities/inquiries are handled efficiently and where necessary are referred to the specialists within the company.
- Provide information of initial quotations across all products, receive and respond to the inquiries from the Client by various channels of communication.
- Preparation of the quotations based on the metrics. Forward the quotation to Head of Engineering for Technical Approval (if any) then forward to the Managing Director/COO for the Commercial Review and Approval.
- Liaising with all the internal departments to have the complete information required for quotation.
- Sends the quotation to the Client after Technical & Commercial approval.
- Follow up the Client for the pending quotations.
- Upon receiving the Client’s approval for the job, preparing the Equipment list and send it to planning and warehouse for preparation for the project.
- Follow up LPO from the finance to be coordinated for the projects which are confirmed.
- Preparation of equipment list based on quotations.
- Update the sales summary as per the business requirement and send it daily to the line manager and finance.
- Booking and renting the missing equipment if required.
- Negotiating and procurement from the suppliers.
- Equipment rental information shared with operations and follow up with the suppliers on the delivery and collection of the equipment from the assigned project.
- Preparing the Cost Sheets for every project.
- Be as a main spoke of coordination with Client and Suppliers in the quotation phase.
- Forward all valid received information from the client to the planning.
- Liaising with external vendors to get the quotation.
- Effectively interpret client requirement, tailor and perform product demos and advise on pricing, ensuring the best pricing is offered to secure the business.
- Generate quotes and internal follow-up activities on behalf of the company.
- Record all clients contacts and details in Dylius.
- Keep client pipeline trackers are up-to-date.
- Ensure that the weekly report detailing account activity is completed.
- Manage correspondence between the company and clients.

**Education**:

- Bachelor's (preferred)

Work Location: Remote

Application Deadline: 18/10/2024
Expected Start Date: 20/10/2024



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