Document Controller

7 months ago


Abu Dhabi, United Arab Emirates Parsons Full time

**Document Controller**

**Abu Dhabi**

Parsons is looking for an amazingly talented **Document Controller **to join our team In this role you will get to c oordinates the flow of documents between project operations, engineering disciplines, construction team, or other department groups.

**What You'll Be Doing**:

- Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines.
- Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.
- Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required.
- Initiates and replies to routine correspondence related to area of responsibility.
- Keeps abreast of department technologies, techniques and services relevant to area of responsibility. Works with other staff members as needed to develop and improve services.
- Responds to changing technology environment and participates in decision making activities relating to customers’ needs.
- Provides assistance to users in capturing and locating electronic information.
- Maintains an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements.
- Expedites review, signature approval, and release of supplier and internally produced documents.
- Verifies retention requirements, arranges document cataloging, packing, and long-term storage or disposal of appropriate documents at time of closeout.
- Manages scheduled destruction of archived documents according to company and/or Client guidelines; provides assistance with document retrieval.
- Assists junior document control staff to ensure effective implementation of project-specific procedures.
- Serves as liaison between support group, home office and field personnel.
- Interfaces with groups inside and outside the organization.
- Delegates and directs the work activities of project document control team.
- Performs other duties commensurate with functional level and responsibilities.

**What Required Skills You'll Bring**:

- Bachelor Degree (or equivalent) and typically 5 years of relevant document control experience.
- Equivalency certificate is a must issued from Ministry of Education in Abu Dhabi.
- Ensuring confidential information and documents are managed with complete discretion.
- Acts with urgency when managing communications and completing tasks, making sure that everyone is aware of updated information on time.
- Handling and Managing Project Documents, Policies and Procedures
- Strong organizational and time management skills
- Effective written and communication skills in English/Arabic
- Working Knowledge of Electronic Document Management Systems.

**What Desired Skills You'll Bring**:

- Demonstrated experience and demonstrated proficiency to perform Information Officer duties using general guidelines for desired product(s).
- Demonstrated experience in gathering information to synthesize functional needs.

**Minimum Clearance Required to Start**:
Not Applicable/None

Parsons is an equal opportunity employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran.


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