Male Executive Secretary for a Construction Company

4 weeks ago


Dubai, United Arab Emirates Varasto Marketing & Events Full time

**Reception**: Greeting and welcoming visitors and clients in a professional and friendly manner, creating positive first impression of the organization. Manage incoming phone calls, transfer calls to appropriate personnel, take messages and provide information to callers.
- **Communication**: Serve as a primary point of contact for the executive team, both internally and externally, and facilitate effective communication within the organization.
- **Administrative Support**: Provide high-level administrative support to the executive team, including managing their calendars, scheduling meetings, and handling correspondence.
- **Meeting Coordination**: Coordinate and prepare for executive meetings, including agenda creation, minutes, and follow-up on action items.
- **Procurement**:Identify and evaluate potential suppliers, contractors and subcontractors based on their capabilities, pricing and reliability. Sending of LPO to the concrete suppliers. Purchasing of wood, steel cement and other materials needed by the company.
- **Confidentiality**: Handle sensitive and confidential information with the utmost discretion and maintain a high level of professionalism and integrity.
- **Time Management**: Prioritize and manage multiple tasks, deadlines, and projects efficiently, ensuring that the executive's time is optimized.
- **Relationship Building**: Build positive relationships with colleagues, clients, and external partners to facilitate smooth business operations.
- **Problem Solving**:Proactively identify and address operational and administrative challenges, finding efficient solutions.
- **Industry Knowledge**: Develop a good understanding of the construction industry and its specific requirements to better support the executives.
- **Miscellaneous Duties**: Perform other duties and responsibilities as requested by the executive team to ensure the smooth functioning of the construction company. Handles company bills payment such us internet provider, telephone bills, DEWA etc.,

**Qualifications**:

- With minimum 3 years’ experience in UAE as Executive Secretary
- Proficient in office software, including Microsoft Office suite (Word, Excel, PowerPoint, Outlook)
- Strong organized and time management abilities.
- Exceptional verbal and written communication.
- Good interpersonal skills for interacting with executives, colleagues and clients.

Company Name: Jeikor Group

Address: Dubai, Silicon Oasis

**Salary**: AED4,000.00 - AED6,000.00 per month

**Experience**:

- Executive Secretary: 3 years (preferred)

Ability to Commute:

- Dubai (required)


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