Legal Assistant

3 weeks ago

Dubai, United Arab Emirates Marriott International, Inc Full time

**Job Number** 22220791

**Job Category** Administrative

**Location** Dubai Development, Central Park Towers Level 12, Dubai, United Arab Emirates, United Arab Emirates VIEW ON MAP

**Schedule** Full-Time

**Located Remotely?** N

**Relocation?** N

**Position Type** Non-Management
**SCOPE**
- The position will support up to four attorneys on the EMEA legal team in the areas of Development, Franchise and Asset Management, and, if requested, will provide overflow support to the Chief Legal Counsel for EMEA. The role might support additional positions as the team structure changes. The position will report to a VP & Senior Counsel in Europe.
- Act as liaison between the attorney and other Marriott employees and outside counsel.
- Prepare, revise, edit, and proofread extensive correspondence and legal documents.
- Prepare for transaction closings including preparation of execution documents and powers of attorney.
- Compose, type, and transmit correspondence; type/merge, red-line, and transmit legal documents.
- Track correspondence requiring responses and keep attorneys apprised of status.
- Screen telephone calls; handle matters not requiring the recipient's attention; refer calls to other appropriate parties for handling; organize meetings and conference calls.
- Coordinate and maintain calendars for attorneys.
- Create and maintain desk files and permanent files, including up-to-date filing, assist attorney/paralegal in: data entry and maintenance of practice area's contract database and database reporting (TeamConnect and iManage); update and maintenance of all forms, agreements, disclosure documents and Share Point Sites.
- Review all incoming mail and bring priority items to the recipient's attention.
- Handle all travel arrangements, prepare expense reports.
- Support the entire legal team with any reasonable requests.
- Provide cover for Dubai Legal Assistant during vacation/sickness for Dubai-only based systems, e.g. absentee reporting, concur expense reports.

**SPECIFIC DUTIES**

**Filing / Documentation / Reporting**
- Prepare and edit lengthy legal documents, presentations, powers of attorney, agendas, memos, letters, spreadsheets, and other business documents.
- Enter matters in the TeamConnect database; update database information, including revision and search of database for report and record management.
- Handle execution of documents, including coordinating with signatories.
- Create and maintain computer
- and paper-based filing and organization systems for records, reports, documents, other files, etc.
- Create and maintain desk files and permanent files, including up-to-date filing, entries in TeamConnect/iManage, and transmittals to the Records Management Section.
- Assist paralegal by editing and maintaining, as requested all forms, agreements, disclosure documents, processes and other materials used on Team Share sites.

**Planning and Organizing**
- Manage calendar for attorneys, including scheduling and canceling meetings, and handling high-priority scheduling issues. Coordinate calendars with Administrative Assistants for Senior Leaders and other associates.
- Maintain Contacts and coordinate communications with all parties to transactions.
- Make travel arrangements and coordinate logistics including transportation, reservations, and lodging arrangements. Prepare expense reports.
- Take notes during meetings.
- Review all incoming mail and forward to the appropriate attorney and bring priority items to the attention of the supervisor or the responsible attorney, as appropriate; track matters requiring response/action and keep supervisor apprised of status.

**Policies and Procedures**
- Maintain confidentiality of proprietary materials and information.
- Protect the privacy and security of clients, customers, and coworkers.
- Follow company and department policies and procedures.
- Research questions and problems and make recommendations for resolution.
- Ensure that personal appearance, immediate work area, and Group-wide shared spaces are clean, professional, and in compliance with company policies and procedures.
- Protect company equipment, machines, or other assets in accordance with company policies and procedures.

**Customer Relations**
- Address client service needs in a professional, positive, and timely manner.
- Actively listen and respond positively to the questions, concerns, and requests of others.
- Proactively assist other employees to ensure proper coverage and service.

**Communication**
- Discuss work topics, activities, or problems with co-workers, supervisors, or managers using proper discretion.
- Answer and screen telephone calls as required; refer calls to other appropriate parties for handling; organize meetings and conference calls.
- Speak to clients and other employees using clear, appropriate and professional language.
- Communicate with and listen to other employees to effectively exchange information.

**Working with Others**
- Treat all employees

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