Clinic Coordinator

2 weeks ago

Ajman, United Arab Emirates Ajman University Full time

**Job Title: Clinic Coordinator**

**Office/ College: Center for Continuing Education and Enterprises**

**SUMMARY OF FUNCTIONS**:
The Clinic Coordinator is responsible for managing and coordinating the daily operations of the university clinic, ensuring the efficient delivery of healthcare services to patients, doctors, and staff.

**ESSENTIAL DUTIES & RESPONSIBILITIES**:

- Ensuring effective operation of clinical practicums by organizing, supervising & evaluating clinical sites, preceptors & patients.
- Monitoring Patient placements and clinical records.
- Maintaining and obtaining contracts, mandatory legal documentation (license verification, liability insurance, qualifications of preceptors and preceptor orientation etc.).
- Creating and managing assigned databases to ensure complete and accurate information. Compiles reports and communicates data to appropriate stakeholders.
- Ensuring databases are accurate, up-to-date, and easily accessible for relevant stakeholders.
- Promoting the clinic on social media and other platforms.
- Checking stock of equipment and informing management of shortages.
- Receiving patients, assisting them in opening treatment files, and supporting dentists in the efficient management and archiving of patients' records.
- Using Clinic software to create and manage patients, dentists, schedules, treatments. Etc.
- Collecting payments and logging it on to the university system.
- Performing miscellaneous duties as assigned by the line manager.

**QUALIFICATIONS & EXPERIENCE**:

- Bachelor's degree in healthcare administration, or a related field.
- 1-3 relevant experience in clinic management or healthcare administration.

**KNOWLEDGE & SKILLS**:

- Excellent English verbal and written communication skills.
- Records maintenance skills.
- Very good skills in Microsoft package.
- Strong interpersonal and communication skills and the ability to work effectively with staff from diverse communities.
- Database management skills.
- Ability to resolve conflicts and address concerns in a professional manner.
- Proficiency in creating and managing databases to store and retrieve information.
- Ability to meet deadlines and manage resources effectively.

**WORKING CONDITIONS**:

- Work is normally performed in a typical interior/office work environment.
- Limited physical effort is required.
- No or very limited exposure to physical risk.

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