Contracts Officer

2 months ago

Abu Dhabi, United Arab Emirates Facilities Management Company Full time

**KEY DUTIES & RESPONSIBILITIES**:
We are looking to hire an analytical contract administrator to manage the drafting and revision of our company’s contracts. The
Contract Administrator will analyze and interpret a wide range of documentation. The contract administrator will negotiate contract terms and conditions between various parties. You will maintain files for contracts containing original contracts, relevant correspondence, amendments, clarifications and payment schedules. You will clarify the terms of employment contracts with staff.

Contract Administrator Responsibilities:
Liaising with staff on all levels of the company to analyze and determine a comprehensive contract strategy.
Designing standardized language and guidelines for contracts.
Reviewing contracts for compliance with language guidelines.
Collaborating with internal procurement, legal and human resources teams to ensure contracts' compliance.
Sharing and clarifying contract processes, conditions and details with management, business partners and employees.
Obtaining contract-related information from relevant parties.
Reviewing contracts, verifying accuracy and resolving discrepancies in line with company rules and guidelines.
Ensuring relevant documentation accompany contracts, and maintaining digital and hard copies of relevant documentation.
Liaising between parties regarding contract development, and negotiations regarding terms and conditions, and drafting and revising changes as required.
Identifying potential risks contract changes may pose to company.
Contract Administrator Requirements:
Bachelor’s degree in business administration, mathematics, accounting or economics, master's degree preferred.
2+ years of related experience.
Proficient knowledge of legal requirements pertaining to relevant contracts.
SAP/ERP experience preferred.
Proficient with MS Office Excel, Word and PowerPoint.
Outstanding organizational skills.
Outstanding communication skills, both written and verbal. -Excellent reading and comprehension skills.
Proficient ability to detect errors and inconsistencies.

**RESPONSIBILITIES**:
To receive and process all invoices, expense forms and request for payment.

To verify calculations and input codes in to the Accounts System in an accurate manner.

To deal with daily transactions for the petty cash and ensure that reconciliations are completed on a weekly basis..

To deliver and collect contract direct from the clients

To deliver invoices to clients

To ensure all filings are done in a timely and accurate manner.

To coordinate and assist the Central Head Office Accountant for invoicing, petty cash replenishment and other finance related duties.

Monitoring employee’s attendance regularly.

Listen to employees grievances and coordinate with Management to resolve the issues.

Arranging staff meeting as requested by Admin & ISO Compliance Manager.

Support Services for Medical, Emirates ID, Annual Leave, Travel and other PR related issues.

Responsible for entire smooth operation of Admin department.

Issue circular & Notice as per Admin & ISO Compliance Manager’s instruction.

Sending timely report for payroll to HR process.

Reporting to Finance Department.

Inter-departmental coordination with line Managers and supervisors.

Collate report and data from all department heads and report to Admin & ISO Compliance Manager.

Monthly preparation of Client invoices and sending to Head Office.

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Verification of Vendor invoices and sending to Head Office.

Preparation of Official documents as requested by Admin & ISO Compliance Manager.

Handling cheque collections and withdrawals of petty cash cheque.

Coordination for renewal/ new tenancy contract verification and delivery.

To coordinate and assist the Central Head Office Accountant for invoicing, petty cash replenishment and other financial related duties.

To ensure all filings are done in a timely and accurate manner.

Implementing new ideas to improve work performance & Staff welfare.

Vehicle arranging for emergency cases (24*7).

Handling Petty Cash.

Contract Managements

Over all in-charge of transportation.

Supporting for Preparation of WRC Registration & Cancellation Form.

Checking Daily Mandays Record.

Updating income & Expenses statement.

Account reconciliation as requested by Admin & ISO Compliance Manager.

Making MIS (Monthly Information System) Report.

Supervises the work of employees in supporting roles, including assigning workload and monitoring employee performance.

Oversees and facilitates resources management and administration procedures and documentation for the principal.

Performs research and analysis on specific issues, as required, and independently prepares non-routine letters and/or reports, which may be highly sensitive and confidential in nature.

Oversees the operation of office accounts, and plans and monitors expenditures; as appropriate, develops and/or coordinates budgets for the office and associat

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