Site Secretary

1 month ago

Dubai, United Arab Emirates GG Full time

Prepare Daily Reports for submission to the Client / Consultant

Prepare and ensure timely response of incoming and outgoing Letter Correspondence, Consultant, Vendors, Client/Consultant and Authorities.

Arrange meeting and prepare minutes for various meetings (Construction Kick-off, Progress Meeting, Operations Managers Meeting, etc.).

"Handle site Petty Cash and conduct periodic reconciliation of Cash-on-Hand against invoices and other documents."

Coordinate with drivers for transportation arrangements

Request for Documents (Passport, Salary Certificate, etc.) in the System on behalf of site staff.

Raise and respond to SR - Workmanship issues in the System.

Ensure that information (like CIR, Manpower Transfer Letter) are communicated to the concerned employee

Maintain and monitor the Authority Logs

Prepare Authority Fee and Authority Fine in the System.

Maintain Office Stationery items and accept GIV issued by Storekeeper.

Update the Outward Registers based on the created Letter Correspondence, Memos, etc.

Initiate Supplier and Subcontractor Evaluation in the System.

Maintain and monitor the Project Mobilization Checklist during Mobilization Stage.

Maintain and monitor the Project Closeout Checklist during Handing-Over Stage.

Attend to incoming and outgoing calls.

Update the Contact List regularly (Employee, Subcontractors, etc.).

Submit weekly and Monthly Reports to the Client / Consultant.

Prepare, submit and update Confirmation of Verbal Instruction. Upon receipt from Client / Consultant, circulate and update in the System.

Prepare and submit Request For Information. Upon receipt from Client/Consultant, circulate and update in the System.

Prepare Prequalification Submittal.

Coordinate with Subcontractors for submission of document and drawings submittals (Material, MIR, IR, MS, Prequalification, Shop Drawing).

Handle site admin work in coordination with PM / CM.

Initiate entry of Annual leave plan in ERP.
Circulate correspondences and submittals.

Pay: Up to AED5,500.00 per month

Application Question(s):

- Notice period
- Expected Salary

**Experience**:

- Secretary/Document Controller: 5 years (required)

Application Deadline: 01/08/2022

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