Junior Personal Assistant

3 days ago


Dubai, United Arab Emirates GFG Full time

Position Summary

The purpose of the role is to provide junior administrative support to the Chairman's Industrial Planning Office with day-to-day operations.

Job Responsibilities

Supporting the Senior PA with managing several senior individuals' calendars within the team. This will include scheduling appointments and prioritizing time complex matters.

Assist with the creation/modification of presentations, spreadsheets/reports

Organize travel arrangements, including booking flights, visas, hotel accommodation, car rental, and providing directions to facilitate hassle-free travel.

Maintain discretion and confidentiality, as well as adhere to the policies and procedures of the organization

Manage & organize important files/documents and electronic office files to ensure an efficient and effective filing system

To provide administrative support in the delivery of assignments and initiatives as and when required

Any other duties commensurate with the accountabilities of the post

Experience

1-2 years of experience working as a Personal Assistant, Executive Secretary or in a similar administrative role

Must have experience in planning & organizing International Business Trips

Be highly organized, detail-oriented, and discreet and be able to exercise tact and diplomacy

Display excellent communications skills, with an ability to engage and interact with senior global leaders

Ability to multi-task effectively

Have strong verbal, and written communication skills

Meticulous, diplomatic & pleasant personality

Display a high value for integrity

Extremely proficient with Microsoft Office (Word, PowerPoint, and Excel)



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