Operation Assistant
7 months ago
We are **Greeneration**, a technology-driven company that supplies greenery and edible flowers to hotels and restaurants in the UAE. Located in the Dubai Internet City (DIC), our innovative approach targets hotels and restaurants across the United Arab Emirates, emphasising service, quality, sustainability and environmental responsibility.
**Responsibilities**:
- Manage the Head of Operations' calendar, schedule meetings, and coordinate appointments.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Handle confidential information with discretion.
- Assist in the coordination and management of production schedules, logistics operations, and technical projects.
- Compile and analyze data, create reports, and present findings to support decision-making processes.
- Monitor project timelines, deliverables, and ensure that deadlines are met.
- Serve as a liaison between the Head of Operations and internal teams (production, logistics, technical) as well as external stakeholders.
- Facilitate effective communication within the teams to ensure alignment and collaboration.
- Draft and distribute internal communications on behalf of the Head of Operations.
- Assist in the planning and execution of operational projects, including tracking progress and reporting on outcomes.
- Coordinate cross-functional team activities and ensure that project goals are achieved.
- Oversee and coordinate logistics operations, including inventory management, transportation, and distribution.
- Support production planning and control activities to ensure efficient and timely delivery of products.
- Collaborate with the technical team to understand and support their needs and challenges.
- Assist in the coordination of technical projects and troubleshooting activities.
**Requirements**:
- Bachelor’s degree in Business Administration, Operations Management, Logistics, or a related field.
- Minimum of 2-3 years of experience in an administrative or operational support role, preferably within production, logistics, or technical environments.
- Excellent organisational and time management skills.
- Strong analytical and problem-solving abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Exceptional written and verbal communication skills.
- Ability to work independently and as part of a team.
- Familiarity with project management tools and techniques is a plus.
- High level of attention to detail.
- Ability to handle multiple tasks and prioritise effectively.
- Proactive and resourceful with a strong sense of initiative.
- Adaptable and able to thrive in a fast-paced environment.
Pay: AED3,000.00 - AED4,000.00 per month
Ability to commute/relocate:
- Dubai: Reliably commute or planning to relocate before starting work (required)
**Education**:
- Bachelor's (required)
**Experience**:
- UAE Administrative or Operational: 2 years (required)
**Language**:
- Excellent English (required)
Willingness to travel:
- 75% (required)
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