Office Manager-russian Speaker

2 months ago

Dubai, United Arab Emirates Kalinka Middle East Full time

We are in search of a highly capable and fluent Russian-speaking Office Manager to take charge of the day-to-day operations and administrative tasks within our real estate company. As the Office Manager, your bilingual skills and organizational expertise will play a pivotal role in fostering effective communication with Russian-speaking clients and supporting the smooth functioning of our office. This position presents an exciting opportunity for a detail-oriented and personable individual to make a significant impact on our real estate operations.

**Responsibilities**:

- Russian-English Communication: Serve as a crucial liaison between English-speaking and Russian-speaking clients and colleagues, facilitating effective communication and ensuring all parties are well-informed throughout real estate transactions.
- Transaction Coordination: Collaborate closely with real estate agents and brokers, assisting in transaction coordination and maintaining compliance with company policies and legal requirements.
- Database Management: Maintain accurate and confidential client databases and files, ensuring proper organization and easy access to information for all real estate deals.
- Client Relations: Offer exceptional customer service to both Russian-speaking and English-speaking clients, addressing inquiries and resolving issues in a professional and courteous manner.
- Office Operations: Oversee the daily operations of the office, including handling office expenses, budget tracking, and ensuring office equipment is maintained for efficient workflow.
- HR Support: Assist in human resources-related tasks, including onboarding new employees, maintaining personnel records, and implementing office policies and procedures.
- Bookkeeping: Aid in basic bookkeeping tasks, such as invoicing, accounts payable and receivable, and financial record-keeping, in coordination with the finance department.

**Qualifications**:

- Fluent in both Russian and English, with excellent verbal and written communication skills in both languages.
- Proven experience as an Office Manager or in a similar administrative role within the real estate industry.
- Strong organizational abilities, with the capacity to multitask and prioritize responsibilities effectively.
- Detail-oriented and capable of maintaining accuracy in data entry and administrative tasks.
- Proficiency in standard office software and technology, including Microsoft Office Suite and database management tools.
- Demonstrated leadership capabilities and the ability to work well in a team environment.
- Knowledge of basic bookkeeping and financial procedures is advantageous.
- Flexibility and adaptability to thrive in a fast-paced and dynamic real estate environment.

Ability to commute/relocate:

- Dubai: Reliably commute or planning to relocate before starting work (required)

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