HR Assistant
1 month ago
**Operational Duties**
- Assists the Unit HR in processing all aspects of HR transactions as required.
- Provides administrative support to the new joiners.
- Create new employee files as and when required.
- Maintains accurate records of employee credentials and documents in respective personal files on regular basis. Compiles, copies, sorts, and files records of employees, HR transactions and other activities.
- Updates employee data and scanned copies of documents in the HR Shared folder.
- Retrieves information from files in response to requests from authorized users.
- Tracks documents removed from files, ensures that borrowed files are returned.
- Tracking of probationary dates and provide monthly updates.
- Ensure personnel files are maintained as per JCIA requirements.
- Coordinate with staff, department heads & CRN for performance review reminders & education related documents for HR records.
- Fills, receives and follows up stationary requisitions for HR department.
- Follow-up with departments for collection of monthly timesheets.
- Input relevant data in HR Worksheets & to generate reports within the scope of tasks assigned.
- Receiving & maintaining all original documents / License / Labour Cards / Passports / Certificates.
- Filing the exit clearance form of leavers as per compliance requirements.
- Screening and scheduling interviews (Internal vacancies).
- Developing co-operative relationship within the work group by supporting the team members.
- Any other task assigned by the HR Manager or HR Executive within the scope of the job.
**General Duties**
- Types memoranda, letters, forms and handles other general typing work as directed.
- Answers telephones, routes callers, takes messages and provides routine information to callers.
- Makes local travel arrangements in coordination with facilities department for new employee orientation/ medicals etc. when necessary.
- Schedules meeting requests, arranges appointments, and manages HR calendar & work schedules.
- Attends meetings as required.
- Performs other related duties as assigned or requested.
**Operational Duties**
- Assists the Unit HR in processing all aspects of HR transactions as required.
- Provides administrative support to the new joiners.
- Create new employee files as and when required.
- Maintains accurate records of employee credentials and documents in respective personal files on regular basis. Compiles, copies, sorts, and files records of employees, HR transactions and other activities.
- Updates employee data and scanned copies of documents in the HR Shared folder.
- Retrieves information from files in response to requests from authorized users.
- Tracks documents removed from files, ensures that borrowed files are returned.
- Tracking of probationary dates and provide monthly updates.
- Ensure personnel files are maintained as per JCIA requirements.
- Coordinate with staff, department heads & CRN for performance review reminders & education related documents for HR records.
- Fills, receives and follows up stationary requisitions for HR department.
- Follow-up with departments for collection of monthly timesheets.
- Input relevant data in HR Worksheets & to generate reports within the scope of tasks assigned.
- Receiving & maintaining all original documents / License / Labour Cards / Passports / Certificates.
- Filing the exit clearance form of leavers as per compliance requirements.
- Screening and scheduling interviews (Internal vacancies).
- Developing co-operative relationship within the work group by supporting the team members.
- Any other task assigned by the HR Manager or HR Executive within the scope of the job.
**General Duties**
- Types memoranda, letters, forms and handles other general typing work as directed.
- Answers telephones, routes callers, takes messages and provides routine information to callers.
- Makes local travel arrangements in coordination with facilities department for new employee orientation/ medicals etc. when necessary.
- Schedules meeting requests, arranges appointments, and manages HR calendar & work schedules.
- Attends meetings as required.
- Performs other related duties as assigned or requested.
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