Receptionist & Admin Assistant

3 weeks ago


Dubai, United Arab Emirates Ventures Middle East Full time

**Job Description **Roles and Responsibilities**
- Manage reception and front desk, and provide personal administrative support to
- management and the company through conducting and organizing administrative.
- duties and activities including receiving and handling information.
- Operate telephone switchboard to answer, screen, providing information, taking messages and
- forward calls to concern employee
- Greet persons entering establishment, determine nature and purpose of visit, and direct or escort.
- them to specific destinations
- File and maintain records.
- Provide information about establishment, such as location of departments or offices, employees within the organization or over the phone to customers.
- Keep a current record of company car log and usage.
- Monitor mails box pick up, sorting and distribution of mails.
- Arranging courier services for deliveries and pick up of various documents.
- Process and prepare LPOs, correspondence, vouchers, or other documents.
- Schedule reservation for Conference room
- Make arrangement for the equipment and stationery for Conference room meetings.
- Order office supplies such as stationary for the office.
- Sending and follow ups for facsimile message.
- Labeling of books, envelopes and other materials
- Typing of documents for all departments when needs arises.
- Printing of reports and proposals
- Binding of proposals, project reports and the likes
- Photocopying and scanning of various documents for each department.
- Maintaining orders for office maintenance use
- Maintenance of First Aid Medical kit
- Records and filing maintenance.
- Updating contact details for company directory phone numbers
- Reservation and booking of car rental, hotel, and flight schedule.
- Copying of projects to CD and preparation for client's deliveries
- Perform duties such as cleanliness, taking care of plants and straightening magazines to maintain reception area.
- Handles other administrative works and follow ups Authorities.
- Attending phone calls and direct to concerned department.
- Greet staff and the company visitors.
- Interfaces with Clients, Suppliers, Staff Members
- Accountabilities To uphold for confidentiality.
- ** Requirements**:

- Excellent verbal and written communication skills
- Exceptional organizational skills
- Talent for effectively interacting with individuals at all levels of the organization.
- Outlook, Word, Excel and PowerPoint
- Academic qualification: Bachelor's Degree
- Relevant experience: At least 1 to 2 years working as a secretary or Receptionist.


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