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College Coordinator

2 months ago

Dubai, United Arab Emirates American University In the Emirates (AUE) Full time

**Job purpose**

This position of College Coordinator / Administrative Assistant serves as important administrative support, handling all the issues for the students, faculty members, Academic Administrators, and the Dean.
- Total Package: Range from (AED) 5,000- 6,000 per/month.

**Qualifications & Education**
- A bachelor's degree in any field.

**Experience**
- 1 - 3 years’ experience in an administrative role

**Skills / Training / Knowledge**
- Excellent communication skills
- Ability to work under pressure and meet deadlines
- Ability to tactfully and politely deal with difficult customer situations
- Appreciation of cultural diversity
- Fluent in Arabic and English language skills

**Responsibilities**:

- Point of contact in college for faculty, staff and students
- Receives incoming visitors and phone calls and responds to requests.
- Provide administrative support for the daily business of the college
- Explains programs and services, and advises and assists faculty and staff in relation to college policies and procedures.
- Prepares correspondence, presentations, reports, agendas, background materials and minutes.
- Assist new students for interviews related to admission and registration
- Arrange required facilities and support for the indoor and outdoor college activities
- Maintains files and manages information of both student and faculty and ensures strict confidentiality of the college records
- Handling Final Grade HandOver and Incomplete Exams
- Organizes and schedules meetings and appointments, notifying attendees of location and time.
- Attend meetings, distribute agenda prior to the meeting, take effective and accurate minutes of the meeting, and share meeting minutes to all participants
- Accountable for the smooth running of the office, with all administrative responsibilities and tasks
- To manage the Share Folder and Work Space
- Other related responsibilities as per the instructions of the Dean or the Vice President for Administration and Financial Affairs

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