Facilities Management Administrator

4 weeks ago


Dubai, United Arab Emirates Al-Futtaim Full time

Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group’s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.

By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day

An exciting new role has become available with the Al Futtaim Group Real Estate, Facilities Management team. We are currently seeking an experienced admin professional to join the team as a Facilities Management Administrator

**JOB PURPOSE**

The purpose of this job is to support Facilities management team in all commercial aspects of contracts or purchase orders with objective to ensure that expenses are accurately tracked and posted, payments are made in accordance to terms and conditions with respect to Al-Futtaim internal financial procedures.

**KEY ACCOUNTABILITIES**
- Contract Management
- PO Administration
- Inter Departmental Communication
- Database Management
- Management Reporting
- Ad-hoc administrative tasks: Support the facilities management team with any related administrative or coordination tasks if the business requires

**QUALIFICATIONS, EXPERIENCE, & SKILLS**

Minimum Qualifications and Knowledge:

- Degree or diploma in Commerce / Accounts

Minimum Experience:

- 5 years experience in administration / accounting
- 3 years Excel / MS Office experience

Job-Specific Skills:

- Accuracy and timeliness of invoice verification
- Accuracy in SAP Administration
- Accuracy in handling all administrative tasks, such as tracking documents, work orders and payments
- Effective written, verbal and listening communication skills.
- Ability to multi task
- Excellent interpersonal skills.
- Team player.

Behavioural Competencies:

- Teamwork
- Professional knowledge
- Communication
- Initiative

**About Al-Futtaim Group Real Estate**
The real estate development and operations arm of Al-Futtaim, Al-Futtaim Group Real Estate is responsible for a multi-billion-dollar portfolio across MENA. With high-quality residential, business, retail, tourism, educational and healthcare developments, the master developer caters to the diverse needs of cities and communities in the region. From origination, conception, development, sales, procurement and construction of mega-projects and the leasing, operation and management of these projects after completion, Al-Futtaim Group Real Estate (AFGRE) has been developing and managing owned landbanks, unlocking the economic potential of the region and contributing to future development for more than 40 years.
Our focus is to enable and invest in meaningful relationships to make our properties the best places to live and work, build additional products and services and enable partnerships to create true value to our customers throughout their entire experience with us.
AFGRE is responsible for master planning of all projects in its portfolio, including two large scale mixed use destinations: Dubai Festival City and Cairo Festival City.



  • Dubai, United Arab Emirates Reliance Facilities Management Full time

    We are urgently hiring for a FACILITIES MANAGEMENT COORDINATOR with the following qualifications: - The Facilities Coordinator will provide administrative support to the Facilities Manager and the organization, manage office functions including: Work Order coordination, Security badge and access assignments, database management, daily office operations,...


  • Dubai, Dubai, United Arab Emirates Reliance Facilities Management Full time

    We are urgently hiring for a FACILITIES MANAGEMENT COORDINATOR with the following qualifications:The Facilities Coordinator will provide administrative support to the Facilities Manager and the organization, manage office functions including: Work Order coordination, Security badge and access assignments, database management, daily office operations,...

  • Facilities Management

    2 weeks ago


    Dubai, Dubai, United Arab Emirates Reliance Facilities Management LLC Full time

    The Facilities Coordinator will provide administrative support to the Facilities Manager and the organization, manage office functions including: Work Order coordination, Security badge and access assignments, database management, daily office operations, coordination of budgeting/accounting systems, maintaining office records, and providing general support...


  • Dubai, United Arab Emirates Reliance Facilities Management Full time

    We are hiring for a FACILITIES COORDINATOR who can join immediately and with the following qualifications: **Facilities Coordinator Requirements**: - Bachelor's or associate degree in project management, engineering or similar. - A completed course in facilities management will be advantageous. - A minimum of 2 years of experience in facility coordination,...

  • Facilities Management

    3 weeks ago


    Dubai, United Arab Emirates Reliance Facilities Management LLC Full time

    The Facilities Coordinator will provide administrative support to the Facilities Manager and the organization, manage office functions including: Work Order coordination, Security badge and access assignments, database management, daily office operations, coordination of budgeting/accounting systems, maintaining office records, and providing general support...


  • Dubai, Dubai, United Arab Emirates JLL Full time

    Facilities Administrator | JLL DubaiWe're a leading professional services firm that specializes in real estate and investment management. JLL shapes the future of real estate for a better world by using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our...


  • Dubai, United Arab Emirates Upgrade Facilities Management Services LLC Full time

    **About Us**: UpGrade FMS is a up-and-coming facility management services dedicated to providing exceptional, long-lasting, functionable and productive facilities. We are currently seeking a highly motivated and skilled Facilities Management Supervisor to join our dynamic team. **Responsibilities**: - Supervision and Team Leadership - Maintenance...

  • Facility Manager

    4 weeks ago


    Dubai, United Arab Emirates Facilities Master LLC Full time

    Position**:Facility Manager** Location: Dubai, United Arab Emirates About the Company: We are an integrated facility management company based in Dubai, UAE. We provide a range of services to ensure the smooth running of our clients' facilities, including MEP and hard FM facility management. **Responsibilities**: - Manage facility management services in...

  • Facility Manager

    2 weeks ago


    Dubai, United Arab Emirates UCWF Facilities Management LLC Full time

    _**Min 2 years of Experience in FACILITIES MANAGEMENT and BUILDING MAINTENANCE in UAE. Should know the local market.**_ - Able to work independently with minimum supervision. - Develop strategic plans and sales strategies and undertake presentations and negotiations with prospective customers. - Attending incoming inquiries meeting the clients with a...

  • Fm Supervisor

    4 weeks ago


    Dubai, United Arab Emirates OCS Facilities Management Full time

    **Key Responsibilities**: - **Supervise and Oversee**: Lead the facilities management team, overseeing daily operations, maintenance, and repairs of the healthcare facility, ensuring a safe, secure, and efficient environment for both patients and staff. - **Compliance and Safety**: Ensure compliance with health and safety standards, regulatory requirements,...


  • Dubai, Dubai, United Arab Emirates Careland Facilities Management Full time

    Careland Facilities Management is a FM based business in UAE. We currently are focusing on providing soft services to all industries within Dubai. We are looking for a freelancer with their own visa, experience in FM and a client database. DO NOT APPLY WITHOUT THESE REQUIREMENTS.RESPONSIBILITIES: Finding and coordinate between clients and admin to ensure...

  • Facility Manager

    2 weeks ago


    Dubai, Dubai, United Arab Emirates UCWF Facilities Management LLC Full time

    _Min 2 years of Experience in FACILITIES MANAGEMENT and BUILDING MAINTENANCE in UAE. Should know the local market._ Able to work independently with minimum supervision. Develop strategic plans and sales strategies and undertake presentations and negotiations with prospective customers. Attending incoming inquiries meeting the clients with a presentation of...


  • Dubai, United Arab Emirates Maisaloon Star Facilities Management L.L.C Full time

    **Job Summary**: As a Soft Facilities Management Trainer, you will play a pivotal role in developing and delivering comprehensive training programs aimed at enhancing the skills and competencies of facilities management personnel. This role encompasses the design, implementation, and assessment of soft skills training initiatives, focusing on areas such as...


  • Dubai, United Arab Emirates UCWF Facilities Management Full time

    _Min 2 years’ Experience in FACILITIES MANAGEMENT and BUILDING MAINTENANCE in UAE. Should know the local market._ - _Able to work independently with minimum supervision._ - _Develop strategic plans and sales strategies and undertake presentations and negotiations with prospective customers._ - _Attending incoming inquiries meeting the clients with a...


  • Dubai, United Arab Emirates UCWF Facilities Management Full time

    _Min 3-4 years’ Experience in FACILITIES MANAGEMENT and BUILDING MAINTENANCE in UAE. Should know the local market._ - _Able to work independently with minimum supervision._ - _Develop strategic plans and sales strategies and undertake presentations and negotiations with prospective customers._ - _Attending incoming inquiries meeting the clients with a...


  • Dubai, United Arab Emirates Maisaloon Star Facilities Management L.L.C Full time

    We are one of the leading Total Facilities Management service providers in the UAE. Established in 1993, we grew and are now operating in all the Emirates with an employee strength over 5000 personnel. We’re a team of professionals consistently delivering the highest quality total facilities management services all the time customized to meet your...


  • Dubai, United Arab Emirates Active plus facilities management Full time

    REQUIREMENTS: WITH UAE DRIVING LICENSE WITH UAE EXPERIENCE AS SALES EXECUTIVE IN FACILITIES MANAGEMENT WITH UAE EXPERIENCE AS SALES EXECUTIVE IN SECURITY AND CLEANING SERVICES ORANIZATION. WITH OWN DATABASE IN DUBAI CAN START IMMEDIATELY CAN SPEAK HINDI, MALAYALAM, TENUGU ANY INQUIRY CALL 04- 3466064 Ability to commute/relocate: - Dubai: Reliably...


  • Dubai, Dubai, United Arab Emirates Duserve Facility Management Full time

    The incumbent will provide administrative support to facilities line managers; acting as liaison between the line managers and other parties; and monitoring assigned programs and/or projects within the MEP / Security / Soft Services department. The incumbent will perform a variety of administrative and clerical tasks. Duties of the Facilities Coordinator...


  • Dubai, Dubai, United Arab Emirates Hi Sandy Full time

    Job SummaryResponsible to support the Office supervisor in performing the administrative tasks.Responsibilities:Handle phone calls and all related correspondence.Performs office clerical activities such as managing the database, documentation, and recording.Providing administration support to FM dept.Ensures proper coordination for office-related...


  • dubai, United Arab Emirates Al Futtaim Full time

    Facilities Management Administrator Jobs in DubaiFor More Top Organization Jobs Click HereDescription:The purpose of this job is to support Facilities management team in all commercial aspects of contracts or purchase orders with objective to ensure that expenses are accurately tracked and posted, payments are made in accordance to terms and conditions with...