Personal Assistant
5 months ago
**DUTIES & RESPONSIBILITIES**
**1) Executive Support**
- Provide high level administrative and secretarial support.
- Monitor the activities and alert any emerging issues.
- Actively take responsibility for providing the support required by the BOARD MEMBERS.
- Confidentially use initiative when action needs to be taken.
- Develop and maintain effective relationships with all internal and external customers.
- Make an ongoing contribution to systems development and quality improvement
**2) General Administration**
- Perform word processing duties **with** care and consideration, often involving confidential material
- Proactively compose and type letters on routine matters for approval
- Assemble and submit relevant data files etc. and compile statistics and information as directed in a timely manner to meet government and internal reporting deadlines.
- Answer questions and provide information in order to save time of the BOARD MEMBERS
**3) Correspondence & Record Keeping**
- Respond in a timely fashion to correspondence, bookings, filling etc.
- Maintain paper and electronic filing systems for the BOARD MEMBERS's correspondence, records etc.
- Prepare presentations
**4) Appointments, Scheduling and Events Co-ordination**
- Diary management
- Schedule appointments, travel arrangements, manage diaries etc.
- Organize luncheons and handle administrative side of meetings, conferences, seminars etc.
**5) Reports**
- Co-ordinate meetings, including the typing of agendas and minutes
- Attend meetings to take minutes as and where required
- Compile reports as and where required
**Other Duties**
- Act on the BOARD MEMBERS's behalf in certain routine matters in his absence
- Be available for duties outside normal office hours from time to time in order to enable the BOARD MEMBERS to meet deadlines
- Liaise/Co-ordinate activities with various Group's department/employees
- Perform personal and other related duties as assigned
- **GCC Administrative Experience is required.**:
- **Drivers Licence is preffered.**
**Job Types**: Full-time, Permanent
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