
Personal Assistant
3 weeks ago
REMINDER: WE WILL ONLY RESPOND TO YOU IF YOUR CURRENT EXPERIENCE, INDUSTRY AND QUALIFICATIONS MATCH THE REQUIREMENTS OF OUR PRINCIPALS/EMPLOYERS
Bring all original documents when required to be screened at the IPAMS office
**Qualifications**:
- College graduate
- With at least 2 years of continuous related work experience
- Good with Numbers, and efficient in creating and managing excel spread sheets for reporting and scheduling purposes.
- Young and energetic
- Capable of using technology, prepare presentations, and MS software for communication, correspondence, scheduling, and basic project management.
- Committed and with excellent time management and follow up skills.
- Good attitude to work, patient, mature, presentable during meetings
- Excellent command of English language and business communication
**Task Description**:
- To proactively manage and coordinate the diary by prioritising and arranging internal and external meetings, ensuring appropriate briefing papers are prepared and provided.
- Plan and organise travel and accommodation when required
- Prepare presentations using powerpoint with very good design skills.
- To provide full personal assistant support by dealing with all correspondence and calls, drafting routine letters to a high standard, minute meetings, taking messages, sending reminders for* meetings, and payments
- To create plans and schedules and follow up continuously with reminders until those tasks are fulfilled.
- To follow up on projects, set meetings, update progress after discussing with project members, utilizing all means of communication including whatsapp groups, Microsoft teams, or other softwares available.
- To source for suppliers, agents, and create comparison sheets, assist in recruitment if required, and research topics for potential business as required.
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