Facilities Manager for An International School
2 weeks ago
**Job Qualifications and Requirements**:
- A Bachelor's or Master's degree in the Facility Management, Engineering, HSE or any other related field.
- OSHAD / IOSH / NEBOSH IGC certification or any other training course related to HSE field.
- Minimum 3 years of previous work experience as a Facilities manager/ Health and Safety Officer or in a comparable role.
- Proficiency in English is a must/ Arabic and Russian is a plus.
- Professional credentials that are relevant Certified Facilities Manager will be advantageous.
- Knowledge of fundamental financial and accounting principles.
- Effective written and verbal communication abilities.
- Outstanding leadership and organizational abilities.
- Strong analytical and critical thinking abilities.
- Expertise in technical/engineering operations and best practices for facility management.
**Responsibilities**:
- Plan and manage all renovations and installations (such as telecommunications, heating, and electricity).
- Evaluate the facilities of buildings and make plans for repairs and renovations as needed.
- Examine utility costs and make an effort to save money.
- Initiates the selection process for external subcontractors and present a summary of several best proposals to the school's management.
- Supervise external subcontractor agreements, negotiate them, and adjust/make amendments as needed in scope to achieve the most efficient outcome for the school.
- Manage all staff facilities, including outside contractors and direct personnel (technicians, cleaners, caterers, security, transportation personnel, etc.).
- Oversee responsibilities such as building security, waste disposal, office space allocation, and parking space management.
- Monitor service contracts and insurance policies.
- Create reports that meet regulatory requirements, such as those for environmental permits, as well as records for both financial and non-financial operations.
- Conduct relevant building maintenance assessments and forecast long
- or short-term renovations.
- Ensure all the maintenance/ repair jobs are efficiently completed in a timely manner to ensure the school’s functionality or day - to - day operations.
- Provides the weekly/ monthly summary reports of done/ outstanding tasks to the school’s Management/ Principal.
- Ensure no subcontractors without proper documentation and security checks enter the schools.
- Ensure that the maintenance, repair, construction, other jobs are carried out on agreed with by the school’s Management dates/timings.
- Ensure all the documentation in regards to the work or staff is kept in order, properly filed (soft and hard copies).
- Prepare the Facilities operations related annual budget propositions and detailed plans.
- Creating rules, policies, standards, and guidelines to enhance the school's health and safety procedures pertaining to the protection of students, staff, and property.
- Keeping an eye on how these procedures are being used.
- Educating relevant personnel on Abu Dhabi Municipality (ADM) requirements.
- Conducting all required staff and student training.
- Specify the rules for daily and ongoing sanitization and cleaning of school facilities.
- Conduct audits of fire safety, work with the Civil Defense to coordinate inspections, and handle other fire and safety issues.
- Work closely with the ADEK to coordinate and obtain the approvals for events, school’s trips, activities, etc.
- Conduct drills for evacuations and generate relevant reports. Conduct annual Fire safety trainings and orientation for newly hired employees and keep the relevant reports on file.
- Identify potential safety or fire hazards; takes action or makes recommendations to eliminate hazard during regular inspection rounds.
- In event of pandemic, ensure safety protocols and procedures implemented and managed within the school
- Conduct all necessary contact tracing procedures by coordinating with school clinic (which include contact tracing, recording of contacts’ details and ensure all actions taken in the ADPHC/ other Ministry of Health required system/s).
- Work closely with HR in reporting staff incidents on Aladaa Oshad system.
- Manage all emergency situations abiding H&S protocols.
- Updating contact and emergency numbers for staff and students.
- Scheduling meetings with the school’s Management to address the priorities and result oriented solutions.
- Ensuring that Health and Safety protocols (issued by the Local Bodies or school) are strictly followed and all safety and health procedures are followed.
- Record and investigate incidents; conduct risk analysis.
- Prepare reports on occurrences and provide statistical information to the school management.
- Trace occurrences in accident/near-miss reporting and offering recommendations on precautions.
- Complete the monthly HSE inspections with the maintenance HSE team in accordance with the inspection schedule.
- Make sure that the risk assessments for the school cover every aspect of
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