Accounts Officer in Jess Dubai

4 months ago

Dubai, United Arab Emirates Jobs for women in Dubai and UAE Full time

Accounts Officer in JESS Dubai
- Accounting | FinanceListed On: 18 September 2024

Expires On: 27 September 2024
- Dubai- JESS Dubai is seeking to hire an experienced Accounts Officer.Role: Accounts Officer
Branch: Arabian Ranches
Working hours: 7:15 am to 3.30 pm Monday to Thursday | 7:15 am to 12:15 pm Friday
Holiday Entitlement: 45 working days per academic year. This will be pro rata in the first academic year.
Reporting to: Head of Finance and Operations

Job Scope

The role of Accounts Officer is to primarily manage the purchase ordering system and the Purchase Ledger. In addition to this, other higher level accounting duties will be required to include VAT return submission and various accounting reconciliations.

Safeguarding Statement

Safeguarding is everybody’s responsibility. All staff working at JESS will have some contact with children and young people and will therefore be in a position of trust. Staff with teaching duties will be responsible for the students that they teach and may also have additional specific pastoral or other responsibilities for other students they do not teach. In addition, all staff will regularly interact with students who may seek assistance or otherwise interact with them whilst moving around the school. In all cases, staff have the responsibility for promoting and safeguarding the welfare of the students and must adhere to and always ensure compliance with the school’s Safeguarding and Child Protection Policy and procedures to include whistleblowing and ensure all concerns are immediately passed on to the school’s Designated Safeguarding Officer(s) (DSO).

Main Tasks and Duties

This not an exhaustive list of duties/responsibilities. Please note that this is illustrative of the general nature and level of responsibility of the role. It is not a comprehensive list of all tasks that the Accounts Officer will carry out. The postholder may be required to do other duties appropriate to the level of the role, as directed by the Head of Finance and Operations. The responsibilities outlined may be modified by the Head of Finance and Operations, upon mutual agreement, to reflect or anticipate changes in the role.

Accounts Payable:

- Process and review incoming invoices for accuracy and completeness.
- Verify and reconcile purchase orders, receipts, and invoices.
- Ensure adherence to payment terms and company policies.
- Communicate with vendors to reconcile, address discrepancies and resolve issues.
- Maintain organised and up-to-date financial records.
- Collaborate with internal teams to obtain necessary approvals for payments.
- Prepare and process payments in a timely fashion through various methods (cheques, electronic transfers).
- Monitor and manage outstanding payables to avoid late payments.
- Reconciliation of trips before making payments to the vendors to establish the trip is within the costing/budget.
- Prepare cash requests, reconcile, and post all the receipts.

Other Duties:

- Transfer of cash receipts into the system.
- Preparation of the parents’ donations fund reconciliation whenever necessary.
- VAT - weekly VAT coding checks & preparation of report for checking by Financial Accountant.
- Reconciliation of control and balance sheet accounts, including fixed assets.
- Deputisation and support to the Financial Accountant for any other duties, including preparing payroll and bank payments when required.

Key Relationships

Internal:

- Academic and Administration Staff
- Executive & SLT Teams

External:

- Parents
- Suppliers
- Contractors
- External Hire
- Government agencies

Person Specification

Qualifications:
Degree or Diploma in Accounts/Finance, or equivalent accounting qualification (AAT, ACCA, CIMA).

Experience, Skills and Knowledge:

- Experience of 5 years preferably with some UAE school experience in a similar role
- Experience of using various accounting systems, Microsoft Teams, Excel, Word & Powerpoint
- Experience using iSAMS, iFinance, Yomley payroll system

Personal Qualities:

- A positive, flexible, ‘can do’ work ethic
- Ability to multitask and prioritise, planning own workload to fit around the needs of the team
- Strong teamworking and a willingness to collaborate
- Have a commitment to ensuring high standards of work and attention to detail
- Ability to communicate clearly and concisely
- Commitment to own personal professional development
- Team player

Other:
Commitment to safeguarding and promoting the welfare of children and young people.

Application Process

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