Administration Officer
7 days ago
**Job description**
**About us**:
A niche provider of apprenticeship learning programmes in Project Management, Leadership and Management, and Business Improvement. We are specialists in delivering training solutions into public sector organisations, education settings, facilities management, engineering and construction.
We do not believe in training for training's sake, which is why our team combines extensive industry experience and knowledge of these disciplines with a huge passion for learning that makes a difference.
**ELA have a commitment to safeguarding and promoting the welfare of children, young people, and Adults at Risk.**
**Successful applicants will need to undertake an enhanced Disclosure Baring Service check (DBS) where appropriate.**
**Based at**: Control Tower, Motor City, Dubai
**Working from home**: No
**Job Purpose**:
To provide support to the Administration Team Leader in the administration of all ESF/ESFA government funded learning through the implementation and use of internal and prime-based systems.
**The Role Profile**:
The role will involve working independently as well as collaboratively with colleagues to make contributions to the development, implementation, maintenance, and improvement of ELA Training Service’s administrative function.
The Administration Officer will be expected to support and engage with different parts of the organisation and interact with internal and external customers.
The Administration Officer will be expected to deliver their responsibilities efficiently and with integrity - showing a positive and professional attitude. The role involves demonstrating effective communication skills (both written and verbal) while adopting a pro-active approach to ensure tasks are completed on time, as required, and ensuring that any issues are addressed or escalated as and when they arise.
The role requires maintaining accurate data which remains full, complete and current at all times.
**Key Skill requirements**:
- Effective communication; verbal, written, interpersonal.
- Able to work in a fast paced environment.
- Attention to detail.
- Task and time management.
- IT proficiency in Microsoft programmes, MIS systems and E-portfolios.
- Ability to prioritise to meet deadlines.
- Analytical and attention to detail.
- Problem-solving.
- Requirement to work beyond core working hours when needed.
**Key Responsibilities and Accountabilities**:
- Preparation of New Learner/Employer Starter Packs across all contracts.
- Collaborate with frontline team for any concerns related to enrolment paperwork.
- Verification and monitoring of start paperwork against audit check lists.
- Maintain accurate records (paper-based and online) across a range of systems.
- Logging learners and outstanding compliance actions.
- Preparation and submission of funding paperwork to Prime Contractor.
- Support with Awarding Body administration.
- Support the Administration to create new processes to improve admin processes.
- Support the Administration team with any work related to audits and/or inspections.
- Report any issues with compliance and/or performance to line management.
- To support the main administrative requirements in the absence of the Administration Manager as and when required.
- Updating MIS and E-portfolios as necessary.
- To support with additional administration tasks as and when required by Senior Leaders i.e. Head of MIS, Admin and Compliance.
- Undertake regular data cleansing across systems and documentation.
- Collaborate with frontline team for any concerns related to enrolment paperwork.
- Updating the weekly sheet with the learner’s enrolment status in different stages.
- Monitor all e-signature mails and chase signatories in pending status until status is completed.
- Sending completed enrolment pack to Strode and responding to strode paperwork queries.
- Adding learner details on the equal platform.
- Exam invigilation where necessary.
**Additional Responsibilities may include but not be limited to**:
1. Assist with procurement and distribution of office and IT equipment to staff members.
2. Manage stationary and utility resources upon request.
3. Support trainers’ advance requests when reasonable to do so (printing, photocopying, booking the conference room, etc.).
4. Minute taking for meeting as and when required.
5. PICS and OneFile navigation for verification purposes (and possibly data entry).
6. Generate reports.
7. Participate in admin mailbox management.
**Job Types**: Full-time, Permanent
**Salary**: AED4,000.00 - AED6,000.00 per month
Application Question(s):
- What is your notice period?
- Do you have any holidays booked in the next 5 months?
- Please tell us how you demonstrate occupational competence for this role?
- Do you have experience in Education sector?
- Do you have your own visa?
**Education**:
- Bachelor's (required)
**Experience**:
- Administrative: 2 years (required)
- MS Office: 2 years (required)
-
Office Administrator
1 week ago
Dubai, United Arab Emirates Establishy Full timeThis is a full-time on-site role for an Office Administrator. The Office Administrator will be responsible for overseeing daily office operations, managing administrative tasks, handling office equipment, providing excellent customer service, and ensuring smooth office administration. **Qualifications**: Communication and Customer Service...
-
Office Administrator
7 months ago
Dubai, United Arab Emirates Peristylia Full time**Role Description** This is a full-time on-site role for an Office Administrator at Peristylia Designs. As an Office Administrator, you will be responsible for providing administrative assistance, managing office equipment, communicating with clients and stakeholders, and handling customer service inquiries. This role is located in Dubai, United Arab...
-
Administrative Officer
4 months ago
Dubai, United Arab Emirates Dubai Ballet Centre Full timeWe are looking for an Administrative Officer to join our team and support our daily school procedures. A successful Administrative Officer will act as the point of contact for teachers and parents, providing administrative support and managing their queries. - Proven work experience as an Administrative Officer, Administrator or similar role - Solid...
-
Office Administrator
2 days ago
Dubai, United Arab Emirates Alef Centre Full timeThis is a full-time on-site role for an Office Administrator at Alef Centre in Dubai, United Arab Emirates. The Office Administrator will be responsible for performing day-to-day administrative tasks, scheduling, managing office equipment, communicating with clients, professionals & other entities, providing excellent customer service, handling files and...
-
Administrative Officer
7 months ago
Dubai, United Arab Emirates Metel Industries LLC Full time**Role Description** - This is a full-time role for an Administrative Officer located in Dubai, UAE. Shall be responsible for daily administrative tasks with thorough knowledge of Microsoft Office and business correspondence, and will also support other departments with general administrative assistance as needed. Three to four years of experience managing...
-
Office Administrator
7 months ago
Dubai, United Arab Emirates LightDay International Technical Services Full timeOur company is looking for an organized and self-motivated office administrator who will be responsible for providing administrative support to our office personnel. The office administrator’s role will include working closely with our leadership team by handling clerical duties, coordinating calendars, and organizing meetings. In order to be successful...
-
Office Administrator
7 months ago
Dubai, United Arab Emirates AL NARIN Management Full timeOur company is looking for an organized and self-motivated office administrator who will be responsible for providing administrative support to our office personnel. The office administrator’s role will include working closely with our leadership team by handling clerical duties, coordinating calendars, and organizing meetings. In order to be successful...
-
Office Administrator
7 months ago
Dubai, United Arab Emirates Pinacle Trading LLC Full time**Job brief** We are looking for a reliable Office Administrator. They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. The office administrator ensures smooth running of our company’s offices and contributes in driving sustainable growth. **Responsibilities** - Coordinate office activities...
-
Office Administrator
12 hours ago
Dubai, United Arab Emirates SEA GATE COMMERCIAL BROKER Full timeOur company is looking for an organized and self-motivated office administrator who will be responsible for providing administrative support to our office personnel. The office administrator’s role will include working closely with our leadership team by handling clerical duties, coordinating calendars, and organizing meetings. In order to be successful...
-
Administrative Officer
7 months ago
Dubai, United Arab Emirates Property Concierge Real Estate Brokers Full timeAre you a skilled Administrative Officer with experience in office administration? Do you have a background in real estate administrative tasks? If so, we have an exciting opportunity for you to join our team at Property Concierge Real Estate. We are looking for a highly organized and adaptable individual to fill a key role in our administrative...
-
Office Administrator
1 week ago
Dubai, United Arab Emirates TrendTrove Full timeFull Time - Dubai - Posted 6 hours ago **_Job Description_**: - The Office Administrator is responsible for managing all administrative aspects of the company’s operations. _ - This role includes overseeing accounts payable and receivable, maintaining the office environment, coordinating with vendors, and ensuring efficient day-to-day operations. _ - The...
-
Office Administrator
7 months ago
Dubai, United Arab Emirates GMX-XT Financial Group Full timeOur company is looking for an organized and self-motivated office administrator who will be responsible for providing administrative support to our office personnel. **Office Administrator Responsibilities**: - Welcoming visitors and directing them to the relevant office/personnel. - Coordinating and managing appointments, meetings, and the conference room...
-
Office Administrator
2 weeks ago
Dubai, United Arab Emirates Little Nolly's Dream Full timeWe are looking for a reliable Office Administrator. They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. The office administrator ensures smooth running of our company’s offices and contributes in driving sustainable growth.Responsibilities - Coordinate office activities and operations to...
-
Office Administrator
7 months ago
Dubai, United Arab Emirates Demand Real Estate Full time**Administrator Job Description Template** We are looking for a sharp administrator to provide leadership support and keep the office running smoothly and efficiently. In this role, you will be required to oversee administrative and clerical activities; greet and direct office visitors; collect, organize, and retrieve information and documents; and make...
-
Administrative Officer
2 weeks ago
Dubai, United Arab Emirates DMCC-397635 Full time**Administration officer** **Salary - 2,000 to 3,000. AED** **5 years experience** **Country resident - Sudan** For further details u can contact on +91 7042936262 (WhatsApp only) A successful Administrative Officer will **act as the point of contact for all employees, providing administrative support and managing their queries**. Main duties include...
-
Office Administrator
6 days ago
Dubai, United Arab Emirates ADVANCE LASER AESTHETICS LTD Full timeWe are looking for a reliable Office Administrator. They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. **Responsibilities**: - Coordinate office activities and operations to secure efficiency and compliance to company policies - Supervise administrative staff and divide responsibilities to...
-
Office Administrator
2 weeks ago
Dubai, United Arab Emirates Alchemist Consulting Full timeAlchemist Consulting is a dynamic and growing consulting firm committed to providing innovative solutions to our clients. We are looking for an organized, motivated, and communicative individual to join our team as an Office Administrator. **Key Responsibilities**: - Manage day-to-day office administrative tasks to ensure smooth operations. - Answer and...
-
Office Administrator
7 months ago
Dubai, United Arab Emirates Excellence Realestate Ambassadors Full timeWe are seeking a dedicated and detail-oriented Office Administrator to join our team and support our office operations in Dubai. The Office Administrator will be responsible for performing various administrative tasks, including managing office supplies, coordinating meetings, and assisting with office communication. **Key Responsibilities**: - Manage...
-
Office Administrator
7 days ago
Dubai, United Arab Emirates Rikas Hospitality Group Full timeWe are looking for a reliable Office Administrator. They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. The office administrator ensures smooth running of our company’s offices and contributes in driving sustainable growth. **Responsibilities**: - Coordinate office activities and operations...
-
Office Administrator
7 months ago
Dubai, United Arab Emirates Silverleaf Real Estate Full time**Job brief** We are looking for a reliable **Office Administrator ** They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. Requirements and skills - Proven experience as an **office administrator**, office assistant or relevant role - Outstanding communication and interpersonal abilities -...