Administrative Assistant
1 month ago
Hello. We’re Debaj. A new world-leading consumer Tobacoo company. Shaped by all who join us. Together, we’re spread the joy for billions of people. By growing and innovating our global portfolio through a unique combination of deep human understanding and trusted sense. What’s more, we’re achieving it in a company that we’re in control of. In an environment that we’re co-creating. And a culture that’s uniquely ours. Care to join us. It isn’t a question.
This role has the general responsibility to perform administrative duties and provide executive assistance to General Manager (GM) including co-ordinating GM’s agenda & Team through awareness of company policies and procedures
**Responsibilities**:
Receives and screens incoming calls and visitors, determines which are priority matters, and alerts the executive accordingly. Makes referrals to appropriate executive staff or provides requested information
Coordinates and facilitates calendar to arrange appointments, meetings, and conferences, ensures efficient link from admin point of view, between GM and other members
Attends meetings and reports on proceedings
Reads and screens incoming correspondence and reports, creating management reports, makes preliminary assessment of the importance of materials and organizes documents
Performs a variety of administrative and executive support tasks which may be highly confidential and sensitive
Makes domestic and foreign travel arrangements, prepares and compiles travel vouchers, and maintains all travel records
Planning and coordinating LT level meetings and communication
Translate and coordinate internal communications
Resolving daily issues within an ever-changing environment through immediate actions
Assisting General Manager on private and business related issues
Support the HR Team with administrative tasks on employer branding and engagement related processes
Workplace Solutions / Administration related procurement activities(Proposal, TPRM, Purchase Order, Contracting)
**Requirements**:
Executive assistant experience in multinational companies
Excellent communication skills
Having Can-do attitude
Being confident, proactive, passionate and creative
Trustworthy (keeping confidentiality)
Having ClientID-oriented perspective
Analytical thinking, excellent prioritising & time management skills
Being able to work independently
Advanced level of English (both spoken and written) and PC Skills
Ability to commute/relocate:
- Umm al-Quwain City: Reliably commute or planning to relocate before starting work (required)
**Experience**:
- administrative assistant (preferred)
**Language**:
- Arabic (preferred)
- English (preferred)
- Hindi/Urdu (preferred)
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