Assistant Manager

3 weeks ago

Dubai, United Arab Emirates TotalEnergies Full time

**Pays**

Emirats Arabes Unis

**Lieu**

Dubai

**Lieu de travail**

DUBAI-U BORA TWRS(ARE)

**Société employeur**

TOTALENERGIES MARKETING UAE L.L.C

**Domaine**

Logistique

**Type de contrat**

CDI

**Expérience**

Minimum 10 ans

**Knowledge**:

- Good knowledge of supply chain, logistics and distribution activities.
- Thorough knowledge of relevant export, clearance, transportation, warehousing, trade control & Dubai Customs regulations.

**Skills**:

- Excellent operational planning, critical thinking & problem solving skills.
- Ability to anticipate potential issues take mitigative & preventive actions.
- Exhibit strong leadership qualities & possess good people management skills; be a manager-coach of people.
- Rational decision-making capabilities, in consultation & alignment with the line Manager.
- Strong interpersonal, communication & presentation skills.
- Highly adaptable in a fast-paced, fluid environment.
- Highly collaborative across departments, with the ability to positively motivate, stimulate and influence teams/change.
- Customer-focused, results orientated, self-motivator and a team player.

**Experience**:

- 10+ years of experience in logistics, preferably in Lubricants or similar industry operations.

**Education**:

- Minimum Bachelor’s degree, preferably from the following disciplines: Engineering, Manufacturing, Logistics, Supply Chain.

**Activités**

**Export Management**
- Ensure the safety & security of all operations by adhering & complying to the guidelines set in PATROM.
- Be a point of escalation for export-related matters.
- Adherence & compliance to the global/local contracts for freight forwarding.
- In
- charge of the operations and stock management of the 3PL export warehouse.
- Supervise and control the activities conducted by the Logistics Executives regarding export operations.
- Responsible for the effective coordination and communication between the Sales and Plant teams, to ensure all requirement

are met.
- Ensure timely & updated communication to the Sales team on the status of Sales Orders/export/local documents.
- Ensure availability of inventory in the 3PL export warehouse, via systematic replenishment of stocks per the agreed stock

levels.
- Periodic review of the inventory movements & stock levels, to ensure it is in-line with the demand trends & business needs.
- Cascade & appropriate delegation of the above responsibilities to the team, so as to ensure the overall achievement of goal

& objectives.
- Responsible for implementing the Quality Management System, to achieve effective and efficient results.
- Ensure that PATROM requirements are met by the Contractors, including SAFE TO LOAD checks.
- Ensure a comprehensive vehicle planning, accounting for PATROM requirements such as Driver Training, vehicle

capacities, night waiver/derogations, route assessments, etc.
- Monitor the reasonable usage of consumables for the warehouse operations.
- Conduct Operating Review Meetings with service providers on a set schedule and take appropriate action on issues that may

arise.
- Act as a focal point for complaints (relating to logistics topics) from customers. Complaints to be resolved in KISSFLOW within

a stipulated timeframe.
- Update sales volumes for PSL meetings.
- Resolve logistics-related issues to ensure contractual commitments are met and any operational impact is minimized.
- Take proactive actions to mitigate or prevent potential operational impact. Verification of invoices, to ensure alignment with the provision of goods & services availed.

**QHSE Objectives**:

- Strict adherence and compliance towards Group HSE Charter & MAESTRO requirements and affiliate’s HSEQ Policy,

Procedures & specific rules & regulations applicable to the area of activity always.
- Ensure full adherence to the company’s compliance program, its policies and procedures including economic sanctions and

export control in all professional activities.
- Promptly notify the compliance officer/economic sanctions referent of any instances of noncompliance or violations o

economic sanctions or export control that comes to my attention.
- Understand and adhere to the current regulatory requirements applicable to the areas of responsibility.
- Conduct regular audits and walk around to review the potential losses in the areas of responsibility.
- Reporting of near misses, incidents, hazards & injuries to line Manager within the time frame as required by QHSE policy and

Manuals.
- Attain and improve the defined KPI/targets towards the overall achievement of QHSE & Energy objectives.
- Ensuring the use of appropriate PPEs in the work area of responsibility.
- Participate in appropriate training programs to acquire QHSE & Energy Management knowledge.
- Participate in safety risk assessments, health risk assessments, planned general inspections, loss control tours, and other

audits per TEMME’s QHSE requirements. Participate in the investigation and analysis of incidents

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