![House of Gems DMCC](https://media.trabajo.org/img/noimg.jpg)
Assistant Manager
1 week ago
We are looking for an Assistant Manager to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness besides the communication coordination with customers & suppliers.
Ultimately, the Assistant manager should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operations, in all business areas.
**Responsibilities**:
- Office Administration
- Customer service tasks
- Order fulfillment
- Accounting
- Logistics/warehouse
- Production / Labelling
- Delivering / payment collection
- Social Media Activities
**Requirements**:
- At least three years of relevant work experience.
- Proven experience as an Assistant Manager, Front Office Manager or Administrative Assistant, etc.,
- Knowledge of Office Administrator responsibilities, systems, and procedures.
- Managing the office's daily operation tasks.
- Preparing sales offers and sales orders.
- Coordinating all coming shipments with the forwarding agencies.
- Follow up sales and after-sales service with the customers.
- Proficiency in MS Office MS Excel and MS Outlook (to be tested during the interview).
- Hands-on experience with office machines (e.g. fax machines and printers, vacuum packaging machines).
- Knowledge of Tally Books or related financial software.
- Excellent time management skills and ability to multi-task and prioritize work.
- Excellent written and verbal communication skills.
- Strong organizational and planning skills in a fast-paced environment.
- A creative mind with an ability to suggest improvements.
- Willing to go the extra mile when it comes to working hours and company targets.
- Ready to join immediately.
**Experience**:
- Three years of relevant work experience in UAE
**Assistant Manager Skills**:
The assistant manager supports the office manager and performs several duties, so this role requires an aspiring manager to have a variety of skills to be effective at the position.
Because an assistant manager plays a vital role in our company HOUSE OF GEMS, they need to be confident, hardworking, and passionate about our industry and business.
**1) Communication skills**
Excellent verbal and written communication skills boost the professional's ability to convey information effectively.
Take notes when you listen. Become a better active listener by taking notes during conversations with your superiors and employees. Record and remember key points so you can refer to them when responding
**2) Interpersonal skills**
Because assistant managers interact and communicate with their colleagues and customers daily, interpersonal skills such as likeability, positivity, fairness, and calmness under pressure can make a big difference.
**3) Responsibility**
An assistant manager must represent its policies and values professionally. This position requires a full working knowledge of the business, its products or services, and procedures.
**4) Ability to take direction and strong listening skills**
An assistant manager must also listen, comprehend, and follow the unique style of their direct manager since they use their superior's objectives to ensure team success.
**5) Decision-making and problem-solving abilities**
Assistant managers often need to make on-the-spot decisions about large and small issues. It is important that you know how to analyze a situation quickly and make an informed decision that is sufficient, if not beneficial, for all parties
**6) Mathematical skills**
As an assistant manager, you work closely with numbers and analytics. Because of this, it's important to have strong mathematical skills and knowledge. When you're presented with a financial report, for example, you need to understand the numbers to determine what they mean in regard to your team's sales and the overall profit.
**Language**:
- Must be fluent in Tagalog, and English in speaking, reading & writing (to be tested during the interview).
**What we offer**:
- Position in a growing company where everybody is expected to deliver upon their targets, being fully motivated and fully engaged.
- Opportunity to grow and get fantastic knowledge and international business skills.
- Taking time to grow your skills may help you achieve success and further opportunities within the company.
- Mobile phone with specific minutes & data package.
**Job Types**: Full-time, Permanent
**Salary**: AED3,000.00 - AED3,500.00 per month
Ability to Commute:
- Dubai (required)
Ability to Relocate:
- Dubai: Relocate before starting work (required)
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